TalentManagementPodAssistant

You will serve as the operational engine of a digital talent management pod — handling brand sourcing and outreach, deal tracking, brand campaign execution, team admin & scheduling, and contract redlining. This role is ideal for someone who thrives in a fast-paced, high-volume environment, takes pride in flawless execution, and stays calm under pressure. You will be embedded directly in key pod workflows, working primarily with a pod member who will provide hands-on direction and training. This role is designed as a pathway into digital talent management and brand partnerships. ### **Duties and Responsibilities** **Brand Sourcing & Outreach** * Send daily customized outbound brand outreach emails using templates and Affinity CRM * Execute systematic follow-ups every 2–3 business days for non-responders * Track and maintain brand and deal pipelines in Affinity (status, stages, communications) * Respond to inbound RFPs and brand inquiries in a timely manner * Build targeted brand outreach lists by vertical and category **Brand Deal Contracting & Execution** * Support contract workflows: redlining against the pod's guide, version tracking, and storage; coordinate with Greenroom (third-party legal) for final contract review * Manage and track brand campaign deliverables (content, demos, links) and confirm client and brand satisfaction post-deal * Assist with invoicing and deal documentation * Update CRM tools (Affinity, CreatorIQ, Airtable) with deal status and pipeline data **Scheduling & Administrative Support ** * Manage scheduling for creator calls, brand meetings, and internal pod syncs * Inbox management: filtering, templated replies, and follow-ups as needed * Book and coordinate team and client travel and gifting * Support content calendar maintenance and upload scheduling * Attend daily pod stand-ups and take detailed meeting notes * Produce daily and weekly pod status reports * Provide ad hoc operational support as needed by pod leadership * Pull social media