Luster National
TalentAcquisitionProgramCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Talent Acquisition Program Coordinator at Luster National. Skills: Talent Acquisition, Program Coordination, Recruiting Operations, Candidate Experience. Provide administrative and coordination support for Talent Acquisition. Coordinate recruitment activities throughout the hiring process”
Industry & Context.
Problem-solving skills
Support operations in all US time zones, Flexibility to support other time zones
What They're Looking For.
Must Have
High school diploma or GED, 2+ years of professional experience in recruiting coordination, program coordination, administrative support, operations, customer service, or a related field, Basic understanding of recruitment and hiring processes or ability to quickly learn recruitment workflows, candidate communications, and interview coordination processes, Experience working within technology platforms used to track, organize, and manage candidate, customer, employee, or stakeholder information, Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, PowerPoint, SharePoint), Ability to work regular business hours in the Pacific time zone with flexibility to support other time zones
Nice to Have
Associate’s degree in business administration, technical communication, marketing, communications, professional writing, or related field, Demonstrated interest in talent acquisition, recruiting, or people-focused work with a desire to grow into a Talent Acquisition Specialist career, Experience using AI productivity tools (Microsoft Copilot, Claude, or similar) to improve productivity while validating AI-generated content for accuracy, Familiarity with Microsoft Power BI, Power Automate, Power Query, or other tools for creating dashboards and automating tasks, Experience with Greenhouse, HubSpot, or similar systems preferred
What You'll Do.
Provide administrative and coordination support for Talent Acquisition
Coordinate recruitment activities throughout the hiring process
Serve as a point of contact for recruiting-related
Coordinate with team members for resolution
Manage TA team calendars
Schedule/re-schedule TA
subject matter expert
Coordinate across multiple time zones
Coordinate travel where necessary
and maintain TA materials
Prepare candidate submittal packages
Review materials for accuracy
Enter and maintain documentation and data integrity in
Facilitate candidate outreach and TA marketing activities
Ensure appropriate reviews for accuracy
Support continuous improvement by identifying repetitive tasks
Research solutions for process improvements
Enhance candidate experience
How You'll Work.
Team & Collaboration
Internal and external stakeholders; TA team; Hiring managers; Candidates; Executive assistants; Team members; Leadership; Clients
Communication Scope
Written communication; Verbal communication; Interpersonal skills
Full Job Description
About the Position We’re seeking a Program Coordinator to support our Talent Acquisition team. The primary focus of this role is to serve as a point of contact for internal and external stakeholders, which includes answering questions for candidates and staff; keeping our applicant tracking systems up to date; managing calendars and scheduling across multiple teams, locations and time zones; maintaining data integrity and document versioning on the Talent Acquisition SharePoint site; preparing candidates submittal packages; and navigating different processes, tools, and technologies. The role will help plan and coordinate various programs like our internship program, career webinars, and social media / recruiting activities. Additionally, the role will help identify process improvements and enhance the ‘candidate experience’ while supporting the Talent Acquisition team. This role is designed to provide foundational experience across recruiting operations, candidate engagement, systems administration, and program coordination, with opportunities for growth into a Talent Acquisition Specialist role if desired. This is a full-time, fully remote position, working Pacific time zone business hours. The position will need to support operations in all US time zones as needed. Responsibilities may include, but are not limited to, the following: Provide day-to-day administrative and coordination support for Talent Acquisition (TA) activities. Coordinate recruitment activities throughout the hiring process, partnering with TA, hiring managers, candidates, and other stakeholders to ensure a smooth and efficient experience. Serve as a point of contact for recruiting-related questions and issues, coordinating with appropriate team members to ensure timely and professional resolution. Calendar management for the TA team, including scheduling/re-scheduling TA, hiring manager, subject matter expert, panel, and client interviews. This involves working with executive assistants, te
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