TalentAcquisitionAdministrator

Your role The Talent Acquisition Administrator plays a key role in delivering a seamless, high-quality candidate and hiring manager experience. You will provide essential day-to-day administrative and operational support, helping to streamline recruitment processes and ensure timely, efficient delivery of TA services. By embracing digital tools and AI-enabled practices, you’ll contribute to modernising the team’s operations — allowing our Partners to focus on strategic hiring and candidate engagement. This is an excellent opportunity for someone with a growth mindset, strong attention to detail, and a passion for people operations within an international, mission-driven organisation. **Main duties and responsibilities** * Maintain job requisitions and recruitment workflows within Workday (our Applicant Tracking System). * Manage the EMBL-EBI Talent Acquisition shared inbox, providing timely and professional responses to candidates and hiring managers. * Allocate and monitor Workday cases, ensuring service level agreements (SLAs) are consistently met. * Publish job postings, including targeted advertisements and internal vacancy notices. * Coordinate interview scheduling (both virtual and on-site) and liaise with hiring teams to confirm logistics. * Communicate with candidates throughout the hiring process to ensure an excellent candidate experience. * Support candidate travel arrangements, including booking flights and accommodation. * Assist with social media recruitment marketing and other employer branding initiatives. * Perform general administrative tasks such as document management, processing travel claims and invoices. * Prepare reports and assist with recruitment analytics or research projects to support continuous improvement initiatives. You have * Secondary school education - A levels (or equivalent) * Experience gained in a Talent Acquisition Administrative position * Excellent customer service skills * The ability to plan and prioritise work * Ability