Health Research
Systems,Fiscal&AdministrativeCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Systems, Fiscal & Administrative Coordinator at Health Research. Skills: Fiscal coordination, Administrative coordination, Grant management, Contract management. Coordinate administrative processes. Coordinate operational processes”
Industry & Context.
Expense analysis; Spending patterns
Grant funded position, Time and effort reporting, Grant deliverables, Contract deliverables, Reside within commuting distance, Reside in New York, Reside in New Jersey, Reside in Connecticut, Reside in Massachusetts, Reside in Vermont
What They're Looking For.
Must Have
Bachelor's degree in business management, 2 years of experience coordinating administrative, Associate's degree in a related field, 4 years of experience coordinating administrative, 6 years of experience coordinating administrative, Master's degree in a related field
Nice to Have
Experience with computer database systems, Experience with Microsoft related applications, Emphasis on fiscal accounting or bookkeeping, Superior/advanced skills in Excel, Experience with federal funding, Experience with cooperative agreements, Experience with grant funding applications, Knowledge of finance and contracting procedures, Knowledge of Federal rules and regulations, Knowledge of applicable cost principles, Experience with State- and Federally-funded, Experience drafting and reviewing contracts, Experience drafting and reviewing grant, Experience writing professional communications, Excellent prioritization and organizational skills, Familiarity with the Guide to Financial Operations for CDC Federal Contracts and Grants
What You'll Do.
Coordinate administrative processes
Coordinate operational processes
Coordinate fiscal processes
Assist in coordination of administrative processes
Assist in coordination of operational processes
Assist in coordination of fiscal processes
Support activities related to federal awards
Support activities related to funding
Support activities related to spending
Support activities related to expense analysis
Support activities related to projections
Review spending patterns
Analyze spending patterns
Contribute to recommendations
Negotiate subcontract budgets
Prepare subcontract budgets
Negotiate subcontract work plans
Prepare subcontract work plans
Review subcontractor expense claims
Prepare personnel transactions
Provide technical assistance to administrative staff
Draft budget documents
Draft annual reporting
Review procedural guides
Maintain procedural guides
Maintain network sites
Maintain SharePoint sites
Triage incoming requests
Provide support for annual reporting requirements
Provide support for progress reports
Perform other related duties
How You'll Work.
Team & Collaboration
Work with applicable staff
Communication Scope
Draft correspondence; Draft budget documents; Draft annual reporting; Professional communications
Full Job Description
Applications to be submitted by June 15, 2026 _**Compensation Grade:**_ P20 _**Compensation Details:**_ Minimum: $77,308.00 - Maximum: $77,308.00 Annually _Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions)._ **_Department_** (OPH) CCH - Division of Chronic Disease Prevention _**Job Description:**_ **Responsibilities** The Systems, Fiscal & Administrative Coordinator will coordinate and/or assist in the coordination of administrative, operational and fiscal processes related to grant account management, contract management, purchasing, travel, and personnel transactions associated with federal funding. The Bureau of Community Chronic Disease Prevention houses a wide range of chronic disease prevention programs, including Diabetes Prevention & Control, Cardiovascular Health, Stroke Prevention, Disability & Health, State Physical Activity & Nutrition, and Asthma Control. The incumbent will work with established systems within the Bureau, and an internal financial management system to support various activities related to federal awards, funding, spending, and expense analysis and projections. The incumbent will also review and analyze spending patterns and contribute to recommendations regarding the allowability and affordability of program requests, work with applicable staff to negotiate and prepare subcontract budgets and work plans, review subcontractor expense claims for payment, prepare personnel transactions, and provide technical assistance to administrative staff for purchase and travel requisition preparations. The incumbent will draft correspondence, budget documents, and annual reporting for submission to federal funders, review and maintain procedural guides for the Bureau’s Fiscal and Operations Unit, maintain the Bureau’s network and SharePoint sites and files, and triage incoming requests related to transacti
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