Montclair State University
StationAdministrator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Station Administrator at Montclair State University. Skills: Operational support, Administrative support, Financial support, Office operations coordination. Manage cost center accounts. Manage grant accounts”
Industry & Context.
Problem-solving skills; Analytical skills
What They're Looking For.
Must Have
Bachelor's degree in related field, 2 years administrative experience, Proficiency in Microsoft Office Suite, Proficiency in Google Workspace, Experience with electronic databases, Experience with technology-dependent office operations, Proven project coordination experience, Proven process improvement experience, Excellent organizational skills, Self-initiative to perform tasks without supervision, Analytical skills, Problem-solving skills, Attention to detail, Ability to manage multiple priorities, Ability to manage multiple projects, Creativity, Flexibility, Self-motivation
Nice to Have
Master's degree, Experience in university administrative environment, Experience in public media administrative environment, Experience in nonprofit administrative environment, Familiarity with Workday, Experience in office administration, Experience in operational management, Experience in financial administration, Experience in vendor management, Experience in HR processes, Familiarity with project management tools, Familiarity with document management systems, Familiarity with state procurement laws, Familiarity with federal procurement laws, Bilingual proficiency in English and Spanish
What You'll Do.
Manage cost center accounts
Manage grant accounts
Manage earned revenue accounts
Prepare financial reports
Submit financial reports
Oversee budget operations
Process purchase orders
Process expense reports
Manage vendor contracts
Manage vendor relationships
Coordinate employee onboarding
Ensure timely payroll processing
Ensure benefits enrollment
Ensure workspace setup
Ensure documentation completion
Oversee office supply inventory
Coordinate facility maintenance
Support grant compliance documentation
Support grant record-keeping
Manage station calendar
Manage event scheduling
Manage internal communications
Coordinate travel arrangements
Coordinate reimbursements
Serve as point of contact for vendors
Serve as point of contact for service providers
Perform other duties as assigned
How You'll Work.
Team & Collaboration
Coordinate with Human Resources; Coordinate with Procurement; Coordinate with Facilities; Collaborate with University offices; Collaborate with Human Resources for onboarding; Collaborate with other departments for onboarding
Communication Scope
Written communication; Oral communication
Process & Methodology
Project coordination, Process improvement
Full Job Description
**IMPORTANT APPLICATION INSTRUCTIONS:** * **Upload Resume or Curriculum Vitae** for automatic population of information to the application. * The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application. * **Review information** and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate. * In the **“My Experience”** section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents. **Note:** If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application. **Job Description** ** _SUMMARY_** Reporting to the General Manager, the Station Administrator provides administrative, operational, and financial support to NJ PBS station leadership and departments. This position serves as the central point of coordination for office operations, personnel processes, vendor management, and administrative functions across the station. The Administrator ensures station operations run efficiently and supports the General Manager in managing day-to-day administrative operations of the NJ PBS office. **NOTE:** Hiring is contingent upon the execution of the contract between the State of New Jersey and Montclair State University. **_PRINCIPAL DUTIES AND RESPONSIBILITIES_** * Manage cost center, grant accounts, and earned revenue accounts. * Prepare and submit financial reports to the NJ PBS and other funders as needed. * Oversee day-to-day budget operations while supporting the GM, who retains overall budget responsibility. * Process purchase orders, invoices, and expense reports in coordination with university financial systems. * Collaborate wit
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