Goodwin
Sr.OfficeAdministrator
Neural analysis suggests this role is
optimal for Senior candidates.
“Sr. Office Administrator at Goodwin. Manage all office operations functions. Manage Philadelphia office administrative support team”
Industry & Context.
Effective problem solver; Takes a solution-oriented approach to operational and people matters
Occasional travel to other US offices
What They're Looking For.
Must Have
7+ years’ experience in administrative and/or facilities/space management in a large multi-office professional services firm, 5+ years experience managing teams at an AmLaw 100 firm, Bachelor's degree required, Demonstrates consistently sound judgment and commerciality, Effective problem solver, Takes a solution-oriented approach to operational and people matters, Actively listens, communicates in a clear and concise manner leveraging data and logic effectively, Ability to persuade, negotiate, and resolve conflicts, Consistently acts with integrity and discretion, Remains calm and respectful even when in conflict and/or under pressure, Is equally effective working independently and within a team, Effectively manages multiple projects and competing demands, Ability to manage complex projects and deliver expected results on time and in budget, Ability to effectively navigate a highly matrixed global organization, Takes initiative to learn and adopt technology to improve service, work product, and/or efficiency
Nice to Have
ALA CLM, Six Sigma and/or PMI certification a plus
What You'll Do.
Manage all office operations functions
Manage Philadelphia office administrative support team
Participate in new hire orientation
Plan and conduct regular meetings
Support the Philadelphia Office Chair(s)
Collaborate with GO Team colleagues
Support offboarding of Philadelphia based partners
Collaborate Facilities function
Assist in Philadelphia office forecasting
Collaborate with Facilities function
Ensure implementation and maintenance of the firm’s Business Continuity protocols
Partner with GO Team colleagues
Drive the implementation and adoption of new standards
Participate in firm-wide GO Team
How You'll Work.
Team & Collaboration
collaborate with colleagues from varied backgrounds; fostering an environment where cross-functional learning, networking, and collaboration are at the core; partnering with attorneys and clients; collaborate with colleagues from varied backgrounds; fostering an environment where cross-functional learning, networking, and collaboration are at the core; partnering with attorneys and clients; Manage Philadelphia office administrative support team; Participate in new hire orientation and supports integration; Plan and conduct regular meetings with Philadelphia office based GO Team members; Collaborate with GO Team colleagues in support of Philadelphia office events; Collaborate Facilities function to manage the Philadelphia office; Partner with GO Team colleagues including Client Development, Marketing & Communications, Finance, IT, HR, Legal Recruitment; Participate in firm-wide GO Team (projects and initiatives)
Communication Scope
communicates in a clear and concise manner leveraging data and logic effectively
Process & Methodology
Effectively manages multiple projects and competing demands, Ability to manage complex projects and deliver expected results on time and in budget
Full Job Description
**Join Goodwin’s Global Operations Team, and make a real impact on a global scale.** At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do. **Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting-edge solutions** in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer. This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers. The Office Administration (“OA”) is responsible for managing the smooth operations of the firm’s Philadelphia office. This includes the management of administrative support, mail management, copy/scanning, records maintenance, reception, hospitality/concierge, space management; safety and business continuity; and community engagement in close collaboration with local and firm wide Global Operations (“GO”) colleagues. In partnership with the Managing Director, Administration (“MD”), the OA will implement and promote adoption of new service standards and practices, set by the MD, to promote a shared experience across all offices and enhance services and experience in alignment with the firm’s strategy and the Goodwin Way. **What You Will Do:** * Manage all office operations functions in the Philadelphia office including delivery of administrative support s
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