Airbus Helicopters
Aerospace
SrAdministrativeAssistantEngineering
“Sr Administrative Assistant - Engineering at Airbus Helicopters. Skills: Administrative support, Coordination, Document management. Manage internal department and inter-departmental coordination. Provide document management support”
What You'll Achieve.
Maintain improvement projects status reporting; Ensure consistency between EDP and WBSe; Collect data and maintain engineering KPIs
Industry & Context.
Problem solving skills: solve issues that arise with the confidence of good judgement
Up to 5% Domestic and International Travel involved, Must be a US Person under ITAR regulations, 95% Onsite, Vision: able to see and read computer screens, Hearing: able to participate in conversations, Speaking: able to speak in conversations and meetings, Equipment Operation: able to operate most office and personal electronic equipment, Carrying: able to carry documents, tools, drawings, electronic equipment up to 10lbs, Lifting: able to lift documents, tools, drawings, electronic equipment up to 10lbs, Pushing / Pulling: able to push and pull small office furniture, Sitting: able to sit for long periods of time, Squatting / Kneeling: able to squat or kneel to retrieve or replace items, Standing: able to stand for discussions, Travel: able to travel independently and at short notice
What They're Looking For.
Must Have
High school diploma or equivalent, Minimum 6 years of administrative experience, Up to 5% Domestic and International Travel involved, Must be a US Person under ITAR regulations, Organizational abilities, highly self-motivated, professional, capable of managing their work load, prioritizing tasks in a fast-paced corporate environment, Problem solving skills, Planning talents, Time Management, Collaborative individual, positive attitude, enthusiasm, professionalism, work ethic, high level of integrity, Self-starter, flexibility and willingness to take on new tasks/projects, adapt to changes in current responsibilities, Ability to communicate effectively in verbal and written form in English, interact with all levels of staff and management, Possess interpersonal skills for fostering teamwork, creating positive connections with internal and external customers, Ability to maintain customer confidence and protects operations by upholding a strict level of confidentiality, Office or Google software programs proficiency
Nice to Have
Previous SAP Experience
What You'll Do.
Manage internal department and inter-departmental coordination
Provide document management support
Provide administrative support for IT and facilities
Maintain improvement projects status reporting
Represent department in operational safety events
Schedule meetings with external customers
Maintain customer confidence and protect operations
Assume responsibility for timely project completion
Arrange domestic and international travel
Provide historical reference by developing filing
Coordinate activities for Engineering Demand Planning
Collect and manage WBSe allocated to engineering
Coordinate activities for engineering budget preparation
Collect data and maintain engineering KPIs
Assist in distribution of expenses vs budget
Manage Vendor Purchase Orders / Purchase Requisitions
Order and maintain office supply inventory
Coordinate executive communications
Conserve executive's time by reading
Coordinate various communication tools and activities
Manage calendar & meeting organization
Respond to routine email requests
Screen and direct incoming telephone calls
Compose correspondence
Greet and escort visitors
How You'll Work.
Team & Collaboration
Manage inter-departmental coordination; Represent the department in routine operational safety events; Schedule meetings with other AHNA departments; Coordinate various communication tools and activities within the department and with other departments
Communication Scope
Ability to communicate effectively in verbal and written form in English; interact with all levels of staff and management; Possess interpersonal skills for fostering teamwork; creating positive connections with internal and external customers; Coordinate executive communications; Conserve executive's time by reading, researching; initiating telecommunications; Compose correspondence; Screen and direct incoming telephone calls
Process & Methodology
Maintain improvement projects status reporting, Assume responsibility for the timely completion of various projects
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