University of Miami
Sr.AdministrativeAssistant
Neural analysis suggests this role is
optimal for Senior candidates.
“Sr. Administrative Assistant at University of Miami. Skills: Administrative support, Office administration, Student support. Administer office operations. Organize report preparation”
Industry & Context.
Troubleshoot; Solve problems
What They're Looking For.
Must Have
5 years full-time experience in higher education
Nice to Have
High school diploma or equivalent, Bachelor's degree preferred
What You'll Do.
Administer office operations
Organize report preparation
Troubleshoot problems
Notify Dean of emergencies
Interact with parents
Interact with vendors
Respond on Dean's behalf
Develop presentation materials
Create PowerPoint presentations
Coordinate office training
Assist with new staff training
Assist with student employee training
Assist in hiring Peer Educators
Supervise Peer Educators
Monitor Peer Educator hours
Maintain Peer Educator timesheets
Provide graduate student assistance
Assist Deans with special assignments
Collect data for decisions
Organize data for decisions
Collect data for Clery reporting
Organize data for Clery reporting
Analyze data for Clery reporting
Provide Maxient training
Maintain Students Rights Handbook
Revise Students Rights Handbook
Edit Students Rights Handbook
Draft Students Rights Handbook
Assist with discipline database
Input discipline forms
Revise discipline forms
Evaluate discipline trends
Provide recommendations
Review discipline files
Advise students of status
Advise students of process
Determine sanction completion
Place stops for students
Schedule disciplinary hearings
Schedule Dean's Hearings
Maintain panel rosters
Maintain hearing recordings
Expunge discipline files
Maintain attendance records
Maintain compliance records
Send workshop notifications
Send class notifications
Send service notifications
Prepare discipline summary letters
Respond to record checks
Prepare Sandler Center files
Schedule peer-led appointments
Maintain commission roster
Correspond with commission
Make room reservations
Review expenditure documents
Advise management of trends
Prepare purchase requisitions
Follow up on requisitions
Prepare expense reimbursements
Follow up on reimbursements
Prepare purchase orders
Follow up on purchase orders
Maintain transaction records
Check sent/received/deposited
Secure student downloads
Prepare invitation letters
Supervise mass mailing
Assist with planning events
Assist Honor Council office
Prepare Honor Council file documents
Prepare Honor Council correspondence
Inform students of requirements
Guide students on requirements
Assist with Veteran mailings
Assist with Veteran correspondence
Maintain Veteran Listserv
Add names to Listserv
Remove names from Listserv
Maintain Deans' calendars
Maintain Deans' itineraries
Review incoming email
Initiate appropriate actions
Establish office forms
Implement office forms
Establish office processes
Implement office processes
Establish office procedures
Implement office procedures
Direct telephone calls
Open incoming correspondence
Date incoming correspondence
Direct incoming correspondence
How You'll Work.
Team & Collaboration
Dean of Students Office; Area Directors; UMPD; Student Affairs committees; University committees
Communication Scope
Written communication; Oral communication
Full Job Description
**_Current Employees:_** If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click [here](https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this [tip sheet](https://my.it.miami.edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.pdf). The Senior Administrative Assistant serves as a primary office resource on various processes and procedures, and therefore; is a key member of the Dean of Students Office administrative support staff. The Senior Administrative Assistant provides administrative support to the Dean, Deputy Dean, Associate Deans, and Assistant Deans and plays a vital role in the overall daily administration of business operations within the Dean of Students Office. Much of the work performed is confidential, completed with minimal to no supervision, and requires independent judgment and discretion. ## Primary Duties and Responsibilities: _Core Responsibilities_ * The Senior Administrative Assistant is responsible for the day-to-day administration of a broad range of office operations, including the organization and preparation of reports and projects. Interprets requests and actively helps implement actions, provides support, troubleshoots and solves problems as they arise, deciding whether the Dean should be notified of important or emergency matters. * This position interacts with nine administrators; two staff members; three graduate assistants and supervises 3 to 7 student workers. * Interacts regularly with parents, vendors, and all segments of the University community (students, administrators, faculty, law enforcement) responding to routine and non-routine questions and may be required to respond on the Dean’s or the office’s behalf. * Assists the Dean in the development of materials to be provided to the UM student population and creates PowerPoint presentations and coor
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