Jll
Specialist–Sourcing&Procurement
Neural analysis suggests this role is
optimal for Mid candidates.
“Specialist – Sourcing & Procurement at Jll. Skills: Strategic Sourcing, Vendor Management, Procurement Operations, Contract Administration. Manage strategic sourcing activities. Manage vendor engagement”
Industry & Context.
Analytical thinking; Interpret complex data; Identify trends; Generate actionable insights; Resolve vendor escalations
AGSVA security clearance applications and tracking
What They're Looking For.
Must Have
3-5 years of procurement, strategic sourcing, or vendor management experience with demonstrable results, Facilities management procurement experience across service categories (cleaning, security, maintenance, trades), Proven track record managing end-to-end tender processes and delivering measurable outcomes, Experience managing multiple client accounts with competing priorities, Professional English fluency – written and verbal communication
Nice to Have
Professional procurement certification (CIPS, CPSM, CPPB) or working towards certification, Experience in commercial real estate, property management, or integrated facilities management, Knowledge of Australian procurement practices and market dynamics, Understanding of AGSVA security clearance processes or similar government vetting, Experience working in shared services or offshore delivery models, Agile project management methodology knowledge, Power BI or Tableau experience for dashboard development
What You'll Do.
Manage strategic sourcing activities
Manage vendor engagement
Manage procurement operations
Lead end-to-end tender processes
Develop comprehensive tender documentation
Conduct market research and analysis
Manage tender timelines
Prepare detailed tender analysis reports
Coordinate tender briefings
Support award communications
Manage comprehensive vendor compliance programs
Conduct annual vendor compliance audits
Perform proactive monthly monitoring of insurances
Verify Public & Product Liability coverage
Manage labour hire licences
Monitor Aravo questionnaire completion
Conduct supplier due diligence
Maintain vendor risk scoring models
Support AGSVA security clearance applications
Manage comprehensive vendor onboarding
Track and chase Jaggaer RFx responses
Produce quarterly supplier performance scorecards
Conduct vendor performance analysis
Manage annual rate card reviews
Resolve vendor escalations
Maintain positive supplier relationships
Upload and maintain contracts in Jaggaer
Process contract amendments
Maintain comprehensive contract registers
Monitor contract performance
Support contract negotiation activities
Maintain contract template libraries
Ensure version control
Generate procurement reports
Maintain organized filing systems
Respond to internal procurement requests
Support invoice processing queries
Develop and maintain SOPs
Identify process automation opportunities
Create and maintain vendor trackers
Perform data quality checks
Provide expert advice
Prepare high-quality meeting materials
Communicate sourcing decisions
Coordinate vendor meetings
Maintain proactive communication
Build trusted advisor relationships
How You'll Work.
Team & Collaboration
Seamless collaboration with the Australian core team; Act as an extension of the onshore team; Work effectively across time zones, cultures, and teams; Coordinate tender briefings, site visits, and supplier Q&A sessions; Coordinate vendor meetings and quarterly business reviews; Maintain proactive communication with onshore team and respond promptly to requests
Communication Scope
Excellent communication skills; Professional English fluency – written and verbal communication; Communicate sourcing decisions, risks, and recommendations clearly to stakeholders at all levels; Build trusted advisor relationships through consistent delivery and professionalism
Process & Methodology
Manage complex sourcing projects, Manage multiple complex projects, Agile project management methodology knowledge
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. **Duties & responsibilities** What this job involves: * The Specialist provides critical operational support to JLL's Australian Sourcing & Procurement team, managing strategic sourcing activities, vendor engagement, and procurement operations for facilities management services across commercial and retail client portfolios. * This role requires a procurement professional with 3-5 years of experience who can independently manage complex sourcing projects, vendor compliance programs, and procurement administration while maintaining seamless collaboration with the Australian core team. You will act as an extension of the onshore team, delivering quality outcomes across tender management, supplier evaluation, contract administration, and compliance monitoring. * This position demands strong FM category knowledge, excellent communication skills, advanced Excel proficiency, and the ability to manage multiple client accounts simultaneously with minimal supervision. **Key Responsibilities:** **** **Strategic Sourcing & Tender Management** · Lead end-to-end tender processes (RFI, RFQ, RFP) through Jaggaer platform for FM service categories including cleaning, security, maintenance, mechanical, electrical & fire (MEF), waste management, and specialized trades · Develop comprehensive tender documentation including scope of works, specifications, evaluation criteria, and commercial terms · Conduct market research and ana
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