Novartis
SiteAdministrativeAssistant
“Site Administrative Assistant at Novartis. Skills: coordinating complex schedules, supporting leadership meetings, enabling clear communication, handling sensitive information, keeping leaders organized and informed. Manage calendars, meetings, and priorities for site leaders, ensuring alignment with business needs.. Coordinate site and leadership meetings, including room booking, agendas, minutes, and follow‑up actions.”
What You'll Achieve.
keep operations running smoothly and efficiently; contribute directly to the success of a growing Novartis site
Industry & Context.
Flexibility to work occasional extended or early hours as business needs require
What They're Looking For.
Must Have
High school diploma required, at least three years of experience in pharmaceutical, healthcare, or equivalent regulated environments, Proven ability to support senior leaders in a fast‑paced, team‑based setting while partnering effectively with diverse stakeholders, proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and collaboration tools used for administrative coordination, Excellent verbal and written communication skills, with the ability to convey information clearly and professionally, Demonstrated sound judgment and discretion when handling sensitive and highly confidential information, Flexibility to work occasional extended or early hours as business needs require
Nice to Have
bachelor’s degree preferred, Bachelor’s degree in business administration, communications, or a related field, Experience supporting senior leadership teams within a complex pharmaceutical or regulated environment
What You'll Do.
and priorities for site leaders
ensuring alignment with business needs.
Coordinate site and leadership meetings
including room booking
and follow‑up actions.
Arrange domestic and international travel
build itineraries across time zones
and submit timely expense reports.
Serve as primary point of contact for sitewide communications
partnering with stakeholders to share clear updates.
Plan and execute onsite and offsite meetings and events
coordinating logistics
Create and maintain Microsoft Teams pages and SharePoint sites
Handle confidential information with discretion while providing flexible administrative support to meet evolving site needs.
How You'll Work.
Team & Collaboration
partnering closely with senior leaders; partnering effectively with diverse stakeholders; partnering with stakeholders to share clear updates
Communication Scope
Excellent verbal and written communication skills; ability to convey information clearly and professionally; sitewide communications
Process & Methodology
Coordinate meetings, Plan and execute onsite and offsite meetings and events
Applying for this Site Administrative Assistant role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Workday
- Workday has a multi-step form — save your progress after every section.
- "Apply With LinkedIn" can fail or lose data; manual entry is more reliable.
- Watch for the "Submit for Review" final step — hitting "Save" alone does not submit.
- Job requisition numbers are useful when following up with HR by email.
ANONYMOUS · UNFILTERED
What do employees actually say about Novartis?
Real rants from real employees. Read before you apply.