Ghobash Group
Oil & Gas
SiteAdmincumDocumentController
Neural analysis suggests this role is
optimal for entry candidates.
“Site Admin cum Document Controller at Ghobash Group. Skills: Site administrative activities, operational support, employee mobilization, site access passes, accommodation, transportation, logistics, attendance records, manpower reports, leave schedules, personnel documentation, onboarding/offboarding formalities, office supplies, petty cash records, site facility requirements, HR liaison, Procurement liaison, Logistics liaison, meeting organization, MOM preparation, record maintenance, company p”
What You'll Achieve.
Ensure compliance with company policies, HSE procedures, and client/site regulations.; Prepare weekly/monthly document status reports for management.
Industry & Context.
Ability to work in fast-paced site/project environments., Flexibility to work in shifts and extended hours as project demands require.
What They're Looking For.
Must Have
Diploma / Bachelor’s degree in Business Administration, Engineering, or related field., 3–7 years of relevant experience in Oil & Gas / EPC / Industrial Construction projects., knowledge of document control procedures and project documentation systems., Experience handling technical documents such as drawings, ITPs, RFIs, MIRs, WIRs, NCRs, material submittmits, and QA/QC records., Proficient in MS Office, Excel, Outlook, and document management software (Aconex / EDMS / SharePoint / Procore / similar)., Good communication and coordination skills., Ability to work in fast-paced site/project environments.
Nice to Have
willingness to learn and adapt to a dynamic project environment., Attention to detail with a commitment to quality and safety., Effective communication skills and a team-oriented approach., Ability to follow instructions, meet deadlines, and manage time effectively., Flexibility to work in shifts and extended hours as project demands require.
What You'll Do.
Manage day-to-day site administrative activities and provide operational support to the project/site team.
Coordinate employee mobilization
Maintain attendance records
and personnel documentation.
Coordinate onboarding/offboarding formalities for site employees and subcontractors.
Handle office supplies
petty cash records (if applicable)
and site facility requirements.
Establish and maintain an efficient document control system for project documentation.
and distribute incoming/outgoing documents.
Maintain document logs such as transmittals
Ensure documents are properly version-controlled
Maintain confidentiality and security of project records and company documents.
Prepare weekly/monthly document status reports for management.
How You'll Work.
Team & Collaboration
Liaise with HR, Procurement, Logistics, and other departments for smooth site operations.; Coordinate with Engineering, QA/QC, Procurement, and Construction teams regarding documentation flow.
Communication Scope
Good communication and coordination skills; Effective communication skills
Process & Methodology
resource planning
Full Job Description
Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services. * Manage day-to-day site administrative activities and provide operational support to the project/site team. * Coordinate employee mobilization, site access passes, accommodation, transportation, and other logistics. * Maintain attendance records, manpower reports, leave schedules, and personnel documentation. * Coordinate onboarding/offboarding formalities for site employees and subcontractors. * Handle office supplies, petty cash records (if applicable), and site facility requirements. * Liaise with HR, Procurement, Logistics, and other departments for smooth site operations. * Organize meetings, prepare MOM (Minutes of Meeting), and maintain records. * Ensure compliance with company policies, HSE procedures, and client/site regulations. * Establish and maintain an efficient document control system for project documentation. * Receive, register, classify, scan, file, track, and distribute incoming/outgoing documents. * Maintain document logs such as transmittals, drawings, method statements, RFIs, MIRs, WIRs, NCRs, inspection reports, and correspondence. * Ensure documents are properly version-controlled, updated, and archived. * Coordinate with Engineering, QA/QC, Procurement, and Construction teams regarding documentation flow. * Maintain confidentiality and security of project records and company documents. * Prepare weekly/monthly document status reports for
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