Shop Administrator
Logistics
ShopAdministrator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Shop Administrator at Shop Administrator. Skills: Purchase order process, Fleet supply, Inventory management, Time and attendance. Create stock purchase orders. Create direct charge purchase orders”
Industry & Context.
Problem solving
Ability to perform physical requirements
What They're Looking For.
Must Have
High School Diploma or G. E. D, 2-3 years’ experience in maintenance environment, Experience with parts and inventory, General accounting knowledge, Excellent organizational skills, Proficiency in MS Office, Proficiency in Excel, Great customer service attitude, Communication skills, Ability to work with a variety of people, Ability to perform physical requirements
Nice to Have
Bilingual (English & Spanish), Operations experience, Warehouse experience, Waste Management experience
What You'll Do.
Create stock purchase orders
Create direct charge purchase orders
Complete month end close
Enter mechanics R. O. s
Close all open purchase orders
Audit parts requisition coding
Receive parts deliveries
Confirm Kronos time and attendance
Monitor Kronos time and attendance
Create mechanic hours report
Create overtime report
Communicate with upper management
Provide additional information
How You'll Work.
Team & Collaboration
Fleet Maintenance Manager; Fleet Maintenance Supervisor; Upper management
Communication Scope
Communication skills
Full Job Description
_**Summary**_ The Shop Administrator manages the purchase order process, fleet supply and inventory, time and attendance for maintenance, and records processes. The Shop Administrator will report directly to the Fleet Maintenance Manager and Fleet Maintenance Supervisor. _**Job Description**_ * Create stock and direct charge purchase orders in Dossier for Fleet Manager. * Complete month end close for yard, entering 100% of mechanics R.O.s and closing all open purchase orders for the month. * Audit parts requisition coding. * Receive parts deliveries as needed. * Confirm and monitor Kronos time and attendance for Shop employees as needed. * Create daily/weekly mechanic hours/overtime report for Fleet Manager and General Manager. * Maintain truck files, including DMV registrations status, PM schedules and work orders. * Assist Fleet Manager with research as needed, included in approval request packets for large dollar amount work needed on trucks and facility. * Communicate with upper management regarding approval requests and provide additional information as needed. ** _Required Qualifications :_ ** * High School Diploma or G.E.D. * 2-3 years’ experience in maintenance environment. * Experience with parts and inventory. * General accounting knowledge. * Excellent organizational skills. * Proficiency in MS Office, especially Excel. * Great customer service attitude, communication skills and the ability to work with a variety of people. * Ability to perform physical requirements of the position with or without reasonable accommodations. ** _Preferred Qualifications:_ ** * Bilingual (English & Spanish). * Operations/Warehouse/Waste Management experience. **** **_Physical/Environmental Demands:_ ** Physical: * Sitting, seeing, hearing, & smelling continuously. * Problem solving, oral/written communication, analytical ability, calculating, concentration, & interpersonal abilities continuously. * Eye/hand coordination, fingering (typing), handling, & wrist motion continuo
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