College of Education
SharedServicesAnalyst
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Shared Services Analyst at College of Education. Skills: fiscal and administrative support, financial reporting, reconciliation, payroll, procurement, compliance, customer service. Conduct a monthly reconciliation of scholarship budgets to ensure accuracy and timeliness of scholarship disbursements. Perform three-way match of scholarships using internal and UW systems”
What You'll Achieve.
maintain and enhance published customer service, efficiency, and accuracy standards.
Industry & Context.
proactively solve problems; Proven analytical abilities with a proactive approach to researching and resolving questions, discrepancies, and inconsistencies.; Self-starter with exceptional judgment and critical thinking skills, capable of problem-solving autonomously.
What They're Looking For.
Must Have
Bachelor's Degree and two years of work experience providing customer service in a HR, payroll, procurement and/or finance business unit.
Nice to Have
customer service orientation with effective interpersonal skills, fostering positive relationships with stakeholders., Demonstrated ability to work independently, manage multiple tasks, and prioritize effectively in a fast-paced environment., Proven analytical abilities with a proactive approach to researching and resolving questions, discrepancies, and inconsistencies., Self-starter with exceptional judgment and critical thinking skills, capable of problem-solving autonomously., Ability to adapt quickly and work effectively in ambiguous situations with minimal supervision., Proficient in interpreting and applying established policies and procedures, with a keen eye for identifying discrepancies and suggesting improvements., Exceptional attention to detail coupled with a strategic understanding of the broader context., organizational skills, ensuring efficiency and accuracy while meeting deadlines., Demonstrated ability to engage with diverse populations of students, faculty, and staff, fostering inclusivity and collaboration., Knowledge of UW fiscal and administrative systems and departments, particularly familiarity with Workday, is preferred.
What You'll Do.
Conduct a monthly reconciliation of scholarship budgets to ensure accuracy and timeliness of scholarship disbursements
Perform three-way match of scholarships using internal and UW systems
Communicate to OSAS any discrepancy on scholarship disbursements
Provide OSAS annual spending guidance on each scholarship fund
prior to upcoming academic year
Work with OSAS scholarship team to keep scholarship database current
Meet with OSAS quarterly to ensure each academic quarter funding is in SDB and ready to disburse on tuition deadline
Provide regular financial reports
and updates to principal investigators (PIs) and budget managers.
Conduct monthly budget reconciliations across assigned budgets.
Enter salary costing information across all funding sources in Workday and prepare and submit journal entries and payroll accounting adjustments as needed to ensure accurate financial reporting and proper account alignment.
Perform tasks related to payroll
pre- and post-award grant and contract administration
and issue resolution.
Conduct compliance reviews for college Workday orders
ensuring adherence to UW and college policies
and budget guidelines.
Serve as the subject matter expert for complex faculty and staff payroll allocation processes.
Continuously review budget
and appointment requirements to verify that faculty and staff salaries are charged accurately and in alignment with fully executed agreements.
Commit to continuous learning and peer sharing
to maintain knowledge excellence within the group.
Actively participate in daily staff huddles
weekly and monthly workshops
and outreach meetings (as requested).
Collaborate with fellow EDFAST team members and serve as a member of this team to evaluate current EDFAST processes and policies
develop ideas for updates and improvements
and institute changes that continually reinforce our mission and values.
Actively participate in all appropriate policy
and customer service trainings
including Workday training sessions
in order to maintain and expand expertise and to identify and pursue areas for process improvement.
Provide back-up support to colleagues as needed.
Perform detailed work daily that requires absolute accuracy.
Other duties as assigned.
How You'll Work.
Team & Collaboration
In collaboration with the Office of Student and Academic Services (OSAS); Collaborate with fellow EDFAST team members and serve as a member of this team to evaluate current EDFAST processes and policies, develop ideas for updates and improvements, and institute changes that continually reinforce our mission and values.; Ability to collaborate on team projects
Communication Scope
excellent written and oral communication skills
Full Job Description
**Job Description** The **College of Education** has an outstanding opportunity for a motivated and talented financial professional to join the **Financial Shared Services Team (EDFAST)** as a **Shared Services Analyst**. **About this Opportunity** Reporting to the Assistant Director of Accounting Services, this position provides fiscal and administrative support to meet the business needs of the College of Education’s shared environment team in accordance with Generally Accepted Accounting Principles (GAAP), Washington State Office of Financial Management (OFM) regulations, and other applicable University, State, and Federal policies. The position contributes to a regular cadence of continuous improvement initiatives that maintain and enhance published customer service, efficiency, and accuracy standards. The position also participates in a regular training cadence in order to maintain and enhance subject matter expertise. Primary duties include providing technical and policy expertise to complete complex transactions in Workday to support constituent business needs. These may include purchasing, payments, reimbursements, tracking accounts receivable, reconciliation, billing, ad hoc reporting, and Fresh Service and UW Connect triage. **Key Responsibilities:** **Scholarships** •Conduct a monthly reconciliation of scholarship budgets to ensure accuracy and timeliness of scholarship disbursements •Perform three-way match of scholarships using internal and UW systems •In collaboration with the Office of Student and Academic Services (OSAS): * Communicate to OSAS any discrepancy on scholarship disbursements * Provide OSAS annual spending guidance on each scholarship fund, prior to upcoming academic year * Work with OSAS scholarship team to keep scholarship database current * Meet with OSAS quarterly to ensure each academic quarter funding is in SDB and ready to disburse on tuition deadline **Reporting, Analysis, & Compliance ** •Provide regular financial reports, analys
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