J. S. Held LLC
Management Consulting
SeniorProposalsCoordinator(Temporary)
“Senior Proposals Coordinator (Temporary) at J. S. Held LLC. Skills: proposal development, strategic thinking, collaboration, communication. Train new employees on proposal processes and integration. Partner with the Business Development team on strategic accounts, opportunity tracking and intelligence collection”
What You'll Achieve.
stabilize active proposal work during a defined coverage period; immediate ownership of live proposals with minimal ramp-up; keep projects moving forward; ensuring high-quality deliverables; support a global, multi-disciplinary firm, working on high-impact projects with meaningful internal and external outcomes; influencing proposal operations, processes, and efficiencies
Industry & Context.
problem solver who can navigate challenges
Availability to support a temporary coverage period, starting with a part-time schedule of approximately 20 hours per week and increasing to 30 hours per week, Prolonged periods sitting at a desk and working on a computer.
What They're Looking For.
Must Have
3+ years of experience planning, preparing, and developing proposals, Bachelor’s degree in Journalism, Marketing, English or Mass Communications, project management skills, interpersonal skills, Time management skills—ability to manage, organize, and prioritize competing deadlines, Exceptional writing, editing, and document layout skills, Proficient in Adobe Creative Suite, Intermediate to expert skills in Microsoft Office Suite, Availability to support a temporary coverage period, starting with a part-time schedule of approximately 20 hours per week and increasing to 30 hours per week, with the ability to contribute immediately in a hands-on, execution-focused capacity.
Nice to Have
Ability to manage flexible or irregular (global) work hours on occasion, Microsoft Dynamics CRM experience, APMP certification
What You'll Do.
Train new employees on proposal processes and integration, Partner with the Business Development team on strategic accounts, opportunity tracking and intelligence collection, Provide proposal QA/QC (grammar, spelling, comprehension, win strategy, branding, etc.), Update and maintain content database, website documents, etc., Analyze, interpret, and lead the proposal development (RFQ, RFP, RFI, SOQ, etc.
) from go/no go discussion through client delivery, ensuring quality and compliance, Work with technical staff to develop strategy, differentiators, and a win plan, Coordinate with a diverse group of stakeholders to conceptualize and gather graphics, photos, marketing materials, etc.
, for proposal content, Demonstrate and share proposal industry methods, tools, and best practices, Execute ad hoc special projects and initiatives, as needed.
How You'll Work.
Team & Collaboration
partnering across the organization; leading cross-functional collaboration; influencing proposal operations, processes, and efficiencies; team culture and collaboration across the globe
Communication Scope
Exceptional verbal and written communication skills; communicate effectively with stakeholders; executive presence is essential, with the ability to lead meetings across all levels of the organization and provide thoughtful, diplomatic input when needed.
Process & Methodology
project management skills, Time management skills—ability to manage, organize, and prioritize competing deadlines
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