Vibee
SeniorProductionManager
Neural analysis suggests this role is
optimal for Senior candidates.
“Senior Production Manager at Vibee. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement. guiding the Production Operations team in the planning and execution of Vibee programs, curated experiences and festival integrations. bringing the department vision down to execution level”
What You'll Achieve.
ensure seamless delivery of events that drive impact and engagement, while staying within budgetary, legal and operational needs; working towards spend efficiency; deliver best-in-class experiences for guests, talent, and stakeholders
Industry & Context.
Flexibility to work evening and weekend hours as needed to support event schedules, Willing to travel to event sites as required by project needs, Ability to work in busy environments and tolerate noise during event production, Some physical activity may be required (e. g. , lifting up to 20 pounds), Ability to tolerate loud noise levels and drastic temperature climates while working on site at various event locations, Ability to work in open concept office space, Must possess work authorization, which does not require sponsorship by Insomniac for a visa, maintain strict confidentiality, exercise the utmost discretion in dealing with staff, vendors, and business associates regarding sensitive matters
What They're Looking For.
Must Have
Minimum of 10 years of experience leading large-scale live event production, conventions, music festivals, or brand activations in music, entertainment, or media, background in project management, event planning and production, logistics, and agency/vendor management, Minimum of 5 years experience managing a team of 5+ members, Skilled in cross-functional leadership, aligning and coordinating multiple stakeholders and external agencies toward a common vision, Experience with management of multiple and continuously overlapping projects, Proven expertise in budget ownership, including managing, planning and reconciling large budgets, Fluent in English, organizational skills and attention to detail, Ability to forge positive relationships, An understanding of how to present yourself in business situations, with stakeholders both internal and external, Comfortable with discussing project needs with all types of stakeholders
Nice to Have
Experience in Talent Relations or B2B2C sales or development is a plus, Spanish a plus, PMI/PMP Certification is a plus, familiarity with Asana, Airtable, and Creative Asset Management systems are a plus
What You'll Do.
guiding the Production Operations team in the planning and execution of Vibee programs, curated experiences and festival integrations, bringing the department vision down to execution level, leading Project and Production Managers in concept ideation, production coordination, agency selection, permitting, budgeting and project execution, collaborating with cross-functional teams – including Fan Experience, Marketing, Properties, Legal, and Finance, among others – to ensure seamless delivery of events that drive impact and engagement, while staying within budgetary, legal and operational needs, Align with Sr.
Director of Global Experiences on company goals to manage and plan for the overarching Vibee strategy and event lineup throughout the year, Identify and develop departmental structure, including SOPs, workshops and templates, that will train the team in their roles and responsibilities, Work with Internal Operations teams to understand needs and identify opportunities for operational realignment (i.
, BizOps, Properties, Legal, Finance), Develop strategy for inclusion of revenue touchpoints throughout all events, Own event budgets, from planning and approvals to tracking and reporting, while working towards spend efficiency, Guide Project Managers (PMs) and Coordinators (PCs) in project management planning, helping to track timelines, project progress, and providing updates as needed to key stakeholders, Drive concept ideation for each project to ensure integration of creative, strategic, and guest-first approaches, Collaborate with internal and external cross-functional teams to align strategy, messaging, planning, and execution needs, Manage PMs to ensure that programs meet assigned deadlines from ideation through execution, and review progress to catch potential issues before they arise, Collaborate with PMs for all contractual, permitting and licensing needs, ensuring all documentation is accurate and properly executed, Support PMs in planning for and tracking, reporting, and optimization of event performance to deliver best-in-class experiences for guests, talent, and stakeholders, Assist PMs in talent relations, presentations, and negotiations, when necessary, Recommend and manage agencies and internal/external production partners, ensuring excellence and budget discipline, Assist in the creation and management of labor schedules and budgets as required per project and with the assistance of PMs, Assist in seasonal staff interviewing, onboarding and training to ensure consistency with all new hires.
How You'll Work.
Team & Collaboration
collaborate with cross-functional teams – including Fan Experience, Marketing, Properties, Legal, and Finance, among others; collaborate with internal and external cross-functional teams to align strategy, messaging, planning, and execution needs; collaborate with PMs for all contractual, permitting and licensing needs; aligning and coordinating multiple stakeholders and external agencies toward a common vision
Communication Scope
Fluent in English; Spanish a plus; An understanding of how to present yourself in business situations, with stakeholders both internal and external; Comfortable with discussing project needs with all types of stakeholders
Process & Methodology
project management, event planning, production coordination, project execution, project management planning, track timelines, project progress, providing updates as needed to key stakeholders, ensure that programs meet assigned deadlines from ideation through execution, review progress to catch potential issues before they arise, planning for and tracking, reporting, and optimization of event performance, management of multiple and continuously overlapping projects
Full Job Description
Job Summary: **_WHO ARE WE?_** Vibee builds unforgettable destination experiences for fans around the world. Founded by Live Nation, the world’s leading live entertainment company, and Insomniac, Vibee provides fans the opportunity to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages, Vibee creates transformative moments in the most sought after destinations. **_THE ROLE_** This role will be reporting to the Sr. Director of Global Experiences. The Senior Production Manager role will be responsible for guiding the Production Operations team in the planning and execution of Vibee programs, curated experiences and festival integrations. This role will work with the Sr. Director of Global Experiences to bring the department vision down to execution level, by leading Project and Production Managers in concept ideation, production coordination, agency selection, permitting, budgeting and project execution. They will collaborate with cross-functional teams – including Fan Experience, Marketing, Properties, Legal, and Finance, among others – to ensure seamless delivery of events that drive impact and engagement, while staying within budgetary, legal and operational needs. ** _RESPONSIBILITIES_** Strategic Development * Align with Sr. Director of Global Experiences on company goals to manage and plan for the overarching Vibee strategy and event lineup throughout the year * Identify and develop departmental structure, including SOPs, workshops and templates, that will train the team in their roles and responsibilities * Work with Internal Operations teams to understand needs and identify opportunities for operational realignment (i.e., BizOps, Properties, Legal, Finance) * Develop strategy for inclusion of revenue touchpoints throughout all events * Own event budgets, from planning and approvals to tracking and reporting, while working towards spend efficiency Project Management * Guide Project
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