Hello Heart
AI
SeniorPersonalAssistant
Neural analysis suggests this role is
optimal for Senior candidates.
“Senior Personal Assistant at Hello Heart. Skills: Personal Assistant, Executive Support, Scheduling, Travel Coordination, Household Management, Vendor Management, Logistics. Manage day-to-day personal scheduling, appointments, and ongoing logistics. Coordinate complex domestic and international travel arrangements”
Industry & Context.
Anticipate issues proactively and resolve problems quickly and independently
Exceptional flexibility and availability, Alignment with U. S. working hours, Responsiveness outside standard business hours when needed, Readiness for international travel, Very high availability expectations, Frequent international travel
What They're Looking For.
Must Have
5+ years of experience in a Personal Assistant role supporting senior leadership or high-level individuals, Fluency in both Hebrew and English, Experience working across multiple time zones, including alignment with U. S. working hours, organizational and multitasking skills with exceptional attention to detail, Ability to operate independently in a fast-paced and constantly changing environment, High level of professionalism, discretion, and trustworthiness, service-oriented mindset with a proactive approach, Experience managing household operations and coordinating external vendors, Excellent communication and follow-through skills, technical proficiency with Google Workspace, calendars, email management, and communication tools, Comfortable with very high availability expectations and frequent international travel
Nice to Have
AI fluency with the ability to use AI tools to improve efficiency, organization, communication, and task management in day-to-day work
What You'll Do.
Manage day-to-day personal scheduling
and ongoing logistics
Coordinate complex domestic and international travel arrangements
Provide high-touch personal support with responsiveness and availability across U. S. and Israel time zones
Oversee household operations and manage external vendors and service providers
Handle personal errands
and ongoing coordination needs
Support planning and execution of personal events
Maintain organization across schedules
Communicate and coordinate with vendors
external stakeholders
and service providers
Anticipate issues proactively and resolve problems quickly and independently
Ensure a high level of discretion and confidentiality
How You'll Work.
Communication Scope
Excellent communication and follow-through skills; Communicate and coordinate with vendors, external stakeholders, and service providers in a professional and efficient manner
Full Job Description
About Hello Heart: Hello Heart is on a mission to make heart attacks a thing of the past. We’re an AI company focused exclusively on heart health, building a platform that predicts and prevents cardiac events before they happen—identifying risk up to 10 days in advance versus 10 years in traditional clinical models. This is already working at scale. Hello Heart has been shown to reduce inpatient hospital days by 47% and deliver ~$1,800 in annual savings per member. Hello Heart is the cardiac prevention partner to over 80% of large U. S. health plans and serves hundreds of public and private employers. We’re defining how the #1 cause of death—heart disease—is managed in the AI era. Join us. About the Role: We are looking for a highly organized, proactive, and service-oriented Senior Personal Assistant to support a fast-paced executive across a wide range of personal, household, and day-to-day operational responsibilities. In this role, you will be responsible for ensuring that schedules, travel, household operations, vendors, errands, and ongoing logistics are managed seamlessly and efficiently. You should be comfortable working in a dynamic environment, anticipating needs before they arise, and handling multiple priorities with discretion, urgency, and attention to detail. This role requires exceptional flexibility and availability, including alignment with U. S. working hours, responsiveness outside standard business hours when needed, and readiness for international travel. Responsibilities: Manage day-to-day personal scheduling, appointments, and ongoing logistics Coordinate complex domestic and international travel arrangements, including flights, hotels, transportation, itineraries, and real-time support during travel Provide high-touch personal support with strong responsiveness and availability across U. S. and Israel time zones Oversee household operations and manage external vendors and service providers, including housekeeping, maintenance, babysitting, dr
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