Beghou
Consulting
SeniorOperationsSpecialist-Administration
Neural analysis suggests this role is
optimal for Senior candidates.
“Senior Operations Specialist - Administration at Beghou. Skills: Facility Management, Vendor Management, Statutory Compliance, Operations Management. Manage day-to-day office administration. Manage facility operations”
Industry & Context.
Operational issues; Cost optimization
What They're Looking For.
Must Have
Bachelor's degree in business administration, 8–10 years of experience in Administration, Facilities Management, Corporate Services, or Operations, Proven experience managing mid-to-large-scale office facilities, Hands-on experience in vendor management, contract negotiation, SLA management, Demonstrated experience in office space planning, workplace optimisation, Prior experience handling office setup, renovation, fit-outs, or relocation projects, Mandatory experience liaising with government and statutory bodies, Working knowledge of statutory compliance, audit coordination, Experience managing asset lifecycle, procurement coordination, and inventory control, Exposure to EHS practices, workplace safety standards, Stakeholder management experience, Experience in budget planning, cost tracking, Exposure to the local language
Nice to Have
MBA or relevant certification preferred
What You'll Do.
Manage day-to-day office administration
Manage facility operations
Ensure smooth functioning of office infrastructure
Monitor housekeeping services
Monitor security services
Monitor pantry services
Monitor transport services
Monitor maintenance services
Conduct regular facility inspections
Ensure timely closure of operational issues
Manage office space planning
Manage seating arrangements
Manage workplace optimization
Identify vendors for facility services
Identify vendors for administrative services
Negotiate service-level agreements
Track vendor performance
Ensure compliance with contractual obligations
Process vendor invoices
Coordinate timely payments
Manage office space utilization
Manage office space optimization
Coordinate seating allocations
Coordinate workplace moves
Coordinate office expansions
Coordinate departmental relocations
Coordinate office infrastructure projects
Coordinate renovation projects
Coordinate relocation projects
Coordinate workplace improvement projects
Manage project timelines
Manage project budgets
Manage project resources
Manage stakeholder communications
Coordinate with internal teams
Coordinate with contractors
Coordinate with consultants
Coordinate with vendors
Track project progress
Identify project risks
Implement mitigation plans
Support office expansion initiatives
Support fit-out initiatives
Support facility enhancement initiatives
Liaise with government departments
Liaise with regulatory authorities
Coordinate for statutory approvals
Coordinate for licenses
Coordinate for compliance requirements
Coordinate with local municipal authorities
Coordinate with labor departments
Coordinate with fire authorities
Coordinate with pollution control boards
Support compliance documentation
Maintain records related to statutory requirements
Maintain records related to regulatory requirements
Maintain office asset inventory
Manage office asset lifecycle
Coordinate asset procurement
Coordinate asset issuance
Coordinate asset tracking
Coordinate asset disposal
Support inventory audits
Support asset verification activities
Ensure proper documentation
Ensure record management
Ensure compliance with EHS standards
Coordinate fire drills
Coordinate emergency response activities
Coordinate safety audits
Maintain workplace safety records
Maintain corrective action plans
Support business continuity initiatives
Support emergency preparedness initiatives
Assist in preparation of administration budgets
Monitor administration budgets
Track operational expenses
Identify cost optimization opportunities
Ensure adherence to approved budgets
Ensure adherence to procurement policies
Collaborate with HR teams
Collaborate with Finance teams
Collaborate with IT teams
Collaborate with Procurement teams
Collaborate with business teams
Coordinate office events
Coordinate employee engagement activities
Coordinate workplace initiatives
Provide administrative support for business expansion
Provide administrative support for office setup projects
How You'll Work.
Team & Collaboration
Cross-functional teams; External service providers; Regulatory authorities; HR teams; Finance teams; IT teams; Procurement teams; Business teams
Process & Methodology
Project timelines, Project budgets, Project resources, Stakeholder communication, Risk identification, Mitigation plans
Full Job Description
## Description Beghou brings over three decades of experience helping life sciences companies optimize their commercialization through strategic insight, advanced analytics, and technology. From developing go-to-market strategies and building foundational data analytics infrastructures to leveraging artificial intelligence to improve customer insights and engagement, Beghou helps life sciences companies maximize performance across their portfolios. Beghou also deploys proprietary and third-party technology solutions to help companies forecast performance, design territories, manage customer data, organize, and report on medical and commercial data, and more. Headquartered in Evanston, Illinois, we have 10 global offices. Our mission is to bring together analytical minds and innovative technology to help life sciences companies navigate the complexity of health care and improve patient outcomes. Purpose of Job The Senior Operations Specialist – Administration plays a critical role in ensuring the seamless functioning of administrative and facility operations across the organization. This role is responsible for driving end-to-end management of workplace services, vendor ecosystems, statutory compliance coordination, and employee support functions. The incumbent will work closely with cross-functional teams, external service providers, and regulatory authorities to create and maintain a safe, efficient, and well-managed work environment. Additionally, the role focuses on optimizing operational processes, enhancing workplace experience, and supporting business growth through effective space planning, infrastructure management, and project execution. ## We'll trust you to Administration & Facility Management Manage day-to-day office administration and facility operations. Ensure the smooth functioning of office infrastructure, utilities, and workplace services. Monitor housekeeping, security, pantry, transport, and maintenance services. Conduct regular facility inspecti
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