University of Ottawa
SeniorOfficer,AdministrativeSupport
“Senior Officer, Administrative Support at University of Ottawa. Skills: Process management, Cross-functional coordination, Vendor/stakeholder management, Operational metrics, Resource planning, Continuous improvement. Plan and coordinate activities related to the administration of financial, human, physical and material resources of the sector. Provide support and advice to managers and professors”
What You'll Achieve.
Maintain financial integrity and transparency; Ensure compliance with established policies; Maximize revenue and contain expenditure; Maximize productivity and minimizing turnover; Ensure proper communication of health and safety-related policies and practices; Monitor compliance in order to minimize risk to students and staff; Ensure that there is equipment available to meet operational needs
Industry & Context.
Temporary replacement of a regular position, Anticipated Duration in Months: 16, Union Affiliation: SSUO, Bilingualism – French and English (spoken and written), Proficiency in second official language for front-line positions interacting with students (oral comprehension and reading comprehension at Low Advanced level or higher)
What They're Looking For.
Must Have
Minimum 3 years of demonstrated experience in a similar role, Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail, Experience in interpreting, explaining and applying policies and regulations, Experience working in a unionized environment and in interpreting collective agreements, Experience in preparing reports, Ability to produce high quality work under pressure while meeting strict deadlines, interpersonal and communication skills, organizational skills, High level of discretion, Bilingualism – French and English (spoken and written)
Nice to Have
Advanced knowledge of administration, accounting, financial and human resources principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience
What You'll Do.
Plan and coordinate activities related to the administration of financial
physical and material resources of the sector
Provide support and advice to managers and professors
Ensure that policies and procedures are well understood and properly implemented
Coordinate ongoing financial transactions and all activities and processes related to the administration of internally and/or externally funded budgets
Perform research and analysis for budget recommendations
Act as resource person for human resources inquiries
Share management tools to strengthen employee engagement
Coordinate the process for the Work Study program
Manage physical resources to ensure efficient use of space
Act as Health and Safety representative
Act as resource person for procurement inquiries
Manage material resources to ensure equipment availability
Purchase goods and services
Create services contracts
Execute academic administration tasks
Act as a liaison between the administrative team and the undergraduate and graduate offices
How You'll Work.
Team & Collaboration
Provide support and advice to managers and professors; Act as resource person for the sector with regards to inquiries; Share management tools to strengthen employee engagement within the sector; Act as liaison between the administrative team and the undergraduate and graduate offices; Cooperate and work well with other members of the team to reach common goal(s); Accept and give constructive feedback; Able to adjust own behaviour to reach the goals of the team
Communication Scope
Interpersonal and communication skills; Bilingualism – French and English (spoken and written)
Process & Methodology
Plan and organize own work and priorities in regular daily activities
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