EVERSANA
Life Sciences
SeniorMeetingPlanner
Neural analysis suggests this role is
optimal for mid candidates.
“Senior Meeting Planner at EVERSANA. Skills: Meeting logistics, Event execution, Vendor management. Coordinate program logistics. Select venues”
What You'll Achieve.
Exceed billable utilization percentages
Industry & Context.
On-site management, Travel required, Work evenings, Work weekends, Manage meetings internationally
What They're Looking For.
Must Have
4-year college degree, Minimum 2-3 years meeting planning experience, Proficient in Microsoft Office, Experience with Cvent®, Experience with web-based registration systems, Experience executing virtual meetings, Knowledge of hotel industry, Knowledge of air travel industry, Knowledge of event planning industry, Accounting skills, Negotiation skills, Ability to work independently, Ability to prioritize, Ability to multitask, Ability to plan numerous meetings simultaneously, Ability to take direction, Ability to handle conflict, Ability to resolve problems, Ability to manage in dynamic environment, Experience managing meetings in US, Experience managing meetings internationally, PhRMA guidelines awareness, FDA guidelines awareness, OIG guidelines awareness, ACCME guidelines awareness, ADA guidelines awareness
Nice to Have
CMP Certification preferred
What You'll Do.
Coordinate program logistics
Manage food and beverage
Manage meeting room set-up
Manage virtual platforms
Coordinate audio-visual
Coordinate ancillary vendors
Process healthcare professional payments
Process vendor invoices
Prepare spend reports
Reconcile final invoices
Reconcile pass-through costs
Update meeting materials
Coordinate distribution of materials
Coordinate outsourced ground transportation
Update arrival and departure manifest
Manage arrival and departure manifest
Coordinate with internal departments
Maintain dialogue with manager
Maintain dialogue with project team
Evaluate program progress
Respond to scope changes
Maintain billable utilization percentages
Work outside standard hours
Adhere to PhRMA guidelines
Adhere to FDA guidelines
Adhere to OIG guidelines
Adhere to ACCME guidelines
Adhere to ADA guidelines
How You'll Work.
Team & Collaboration
Internal departments; Project team
Full Job Description
EVERSANA INTOUCH® is a global, full-service marketing agency network serving the life sciences industry, and is the first – and only – agency network to be part of a fully integrated commercialization platform through EVERSANA®. We provide next-generation creative and media services, enterprise solutions and data analytics services for clients. We get fired up when people talk about getting—and staying—healthy. That’s where we find our inspiration: in the very human experiences of patients, doctors, and even each other. Then, we collaborate on ways to make caring for one’s health more achievable, connecting patients and physicians with the information and tools they need. We embrace diversity in backgrounds and experiences. Improving patient lives around the world is a priority, and we need people from all backgrounds and swaths of life to help build the future of the healthcare and the life sciences industry. We believe our people make all the difference in cultivating an inclusive culture that embraces our cultural beliefs. WHAT DOES A SENIOR MEETING PLANNER DO? The Senior Meeting Planner is responsible for the independent planning and execution of small (under 50 attendees) meetings and events. The Senior Meeting Planner is accountable for updating internal systems in a timely manner and communicating program details to all necessary internal departments. On-site management and travel may be required. * Independently coordinate all program logistics for both live and virtual events, including but not limited to venue/site selection, contract negotiations, travel, food and beverage, meeting room set-up, virtual platform management and audio-visual coordination, rooming lists, and ancillary vendors (i.e., entertainment, activities, décor, and/or photographer) * Responsible for audience generation (recruitment) and attendee data management, including post-meeting compliance Sunshine Act reporting * Process and manage healthcare professional payments and vendor invoi
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