Pavago
Staffing and Recruiting
SeniorMarketingCoordinator
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“Senior Marketing Coordinator at Pavago. Skills: Marketing execution, Content coordination, Executive operations support, Social media management, Email marketing, CRM management. Support day-to-day administrative coordination. Manage calendar organization, scheduling, and communication workflows”
What You'll Achieve.
Consistent and timely social media content execution; Clean, organized, and up-to-date CRM and email workflows; High engagement and responsive community management; No missed follow-ups in lead or participant communication; Well-organized program materials and digital assets; leadership confidence in operational reliability and support
Industry & Context.
Proactively identify gaps in workflows; Flag inefficiencies; Troubleshoot minor technical issues
U. S. Business Hours (PST Required)
What They're Looking For.
Must Have
Proven experience in executive assistance, marketing coordination, or digital operations support, High proficiency in Google Workspace (Docs, Sheets, Drive, Calendar), Experience using GoHighLevel CRM or similar marketing automation platforms, Proficiency in Canva and video editing tools (Veed, OpusClips, or similar), understanding of LinkedIn, Facebook, and Instagram, written English communication skills, Highly organized with multitasking ability in fast-moving environments, Self-motivated and capable of working independently with minimal supervision, High attention to detail with execution discipline
Nice to Have
Experience supporting founders, coaches, or entrepreneurial businesses
What You'll Do.
Support day-to-day administrative coordination
Manage calendar organization
and communication workflows
Maintain structured project tracking sheets and ensure task follow-through
Proactively identify gaps in workflows and flag inefficiencies
and publish content across LinkedIn
and community interaction
Track engagement metrics and maintain organized performance reporting
Assist in monitoring and setting up advertising campaigns for programs and events
Edit and produce short-form video content and graphics aligned with brand messaging
Format and organize program documents (scripts
Maintain consistency in branding and content presentation across platforms
Build and manage email workflows using GoHighLevel
Execute outreach campaigns and follow-ups for prospects and participants
Maintain clean CRM records and accurate pipeline tracking
Organize digital program materials and manage updates
Track member progress and support participant communication
Troubleshoot minor technical issues within online platforms
Conduct research to build Ideal Client Profiles and prospect lists
Support lead generation initiatives and outreach campaigns
Assist with minor website updates and account setups
Compile reports and findings to support decision-making
professional written communication
Organize inbox management and prioritize urgent matters appropriately
Ensure documentation and shared files remain structured and accessible
How You'll Work.
Communication Scope
Clear, professional written communication
Process & Methodology
Structured project tracking, Task follow-through
Full Job Description
**Job Title:** Senior Marketing Coordinator **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours (PST Required) **About the Role** We’re hiring a highly organized and execution-driven Senior Marketing Coordinator to support day-to-day executive operations, marketing execution, content coordination, and program administration. This is a hands-on, multi-functional role for someone who thrives in structured yet entrepreneurial environments, pays close attention to detail, and takes ownership of follow-through across executive support and marketing systems. This role is not strategic marketing leadership — it is about consistent execution, organized implementation, and ensuring that marketing, content, communication, and administrative workflows run smoothly and correctly the first time. **What You’ll Own** **Core Executive & Operational Support** * Support day-to-day administrative coordination. * Manage calendar organization, scheduling, and communication workflows. * Maintain structured project tracking sheets and ensure task follow-through. * Proactively identify gaps in workflows and flag inefficiencies. **Marketing Execution & Social Media Management** * Create, design, schedule, and publish content across LinkedIn, Facebook, Instagram, and community groups. * Manage engagement, direct messaging, and community interaction. * Track engagement metrics and maintain organized performance reporting. * Assist in monitoring and setting up advertising campaigns for programs and events. **Content Creation & Program Materials** * Edit and produce short-form video content and graphics aligned with brand messaging. * Format and organize program documents (scripts, guides, workbooks, cheat sheets). * Maintain consistency in branding and content presentation across platforms. **Email Marketing & CRM Management** * Build and manage email workflows using GoHighLevel. * Execute outreach campaigns and follow-ups for prospects and participants. * Maintain clea
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