Common Cause
Office of the President
SeniorManager,ExecutiveOperations
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optimal for Manager candidates.
“Senior Manager, Executive Operations at Common Cause. Skills: Executive operations, Calendar management, Event logistics, Stakeholder communication. Strategically manage President’s calendar. Be primary point of contact for Office of”
Industry & Context.
Problem solving; Navigate ambiguity
On-call, Occasional weekend work, Occasional weekday evening work, Social media presence
What They're Looking For.
Must Have
Experience managing a calendar for a senior executive, Experience managing an inbox for a senior executive, Experience managing communications with board members, Experience planning large-scale events, Experience planning complex events, Experience maintaining strict confidentiality, Ability to travel on average once per month, Ability to work in-person in the DC office at least three days per week, Ability to work weekends, Ability to work weekday evenings, Authorization to work in the US
Nice to Have
Familiarity with office productivity tools, Familiarity with Microsoft Office, Familiarity with Zoom
What You'll Do.
Strategically manage President’s calendar
Be primary point of contact for Office of
Independently manage President’s inbox
Independently manage President’s calls
Independently manage President’s communications
Review communications to prioritize urgent matters
Filter communications
Summarize communications
Prepare key communications
Prepare briefing materials for meetings
Prepare responses to inquiries on behalf of the
Create systems to manage interactions with stakeholders
Analyze information to support strategic use of time
Ensure President is prepared for each meeting
Coordinate with staff across the organization
Provide President with necessary preparation
Make strategic decisions about President’s schedule
Decide what meetings President should attend
Decide what staff to include in communications
Coordinate complex scheduling with other teams
Coordinate complex scheduling with external stakeholders
Independently manage travel for President
Manage transportation for President
Manage lodging for President
Manage meals for President
Share itineraries with relevant staff
Lead meetings with the broader organization
Lead meetings with external stakeholders
Lead communications with the broader organization
Lead communications with external stakeholders
Lead planning of logistics for National Governing Board
Lead execution of logistics for National Governing Board
Prepare agendas for board meetings
Finalize agendas for board meetings
Coordinate catering for board meetings
Coordinate meals for board meetings
Coordinate board members’ travel schedules
Book lodging for National Governing Board members
Create communication strategy for Executive Team
Create communication strategy for board members
Compile board packets
Distribute board packets
Collaborate with Board Chair to draft meeting agendas
Collaborate with Chief of Staff to draft meeting
Collaborate with Board Chair to draft meeting schedules
Collaborate with Chief of Staff to draft meeting
Ensure organization adheres to its bylaws
Track term limits for board members
Track committee assignments for board members
Track elections for board members
Finalize presentations
Present presentations
Draft project updates
Finalize project updates
Present project updates
Draft internal communications
Draft external communications
Coordinate with staff to ensure Office of the
Manage projects for the Office of the President
Lead high-impact projects
Lead cross-functional projects
Identify ways to increase operational efficiency
Lead change efforts to implement systems
Lead change efforts to implement processes
Create systems to increase efficiency in communications
Implement systems to increase efficiency in communications
Conduct data analysis
Track metrics for key projects
Manage confidential information
Prepare confidential communications with Collective Bargaining Unit
Manage expense reports for Office of the President
Manage on-going expenses for Office of the President
Manage on-going expenses for organizational events
Track details for monthly budget processes
Track details for annual budget processes
Perform other duties as assigned
How You'll Work.
Team & Collaboration
Cross-functional projects; Work with staff across organization; Collaborate with Board Chair; Collaborate with Chief of Staff; Partner with External Affairs
Communication Scope
Written communication; Verbal communication; Distill complex concepts; Differentiate communications
Process & Methodology
Project management, Cross-functional project leadership
Full Job Description
## Description Common Cause is looking for a highly organized, detail-oriented and collaborative Senior Manager, Executive Operations to join our Office of the President. The Senior Manager will play a key role in ensuring our President is able to focus their time on the highest impact work, managing the President’s inbox, schedule and travel, as well as coordinating complex and large-scale events like our National Governing Board meetings. This is a full-time role reporting to the Chief of Staff; this role is based in Washington, DC, with an expectation to come into our DC office at least three days per week; this role will require being on-call, including for occasional weekend and weekday evening work. We hope our new Senior Manager Executive Operations will start in August. Responsibilities Strategically manage the President’s calendar Be the primary point of contact for the Office of the President with staff and external stakeholders Independently manage the President’s inbox, calls and other communications, including reviewing communications to prioritize urgent matters, and filtering and summarizing other topics to ensure the President has the necessary information for their priority work Use your knowledge of our organizational priorities and strategic direction to prepare key communications, including emails, comprehensive briefing materials for meetings, and responses to inquiries on behalf of the President Create systems to manage and track the President’s interactions with stakeholders, analyzing information to support strategic use of time Ensure the President is prepared for each meeting on their calendar, including coordinating with staff across the organization to provide the President with the necessary preparation in advance Make strategic decisions about the President’s schedule to ensure their time is spent on the highest priority work, including decisions about what meetings the President should attend and what staff to include in communic
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