PhysicsX
tech
SeniorExecutiveAssistant(toCEO)
“Senior Executive Assistant (to CEO) at PhysicsX. Skills: Executive Assistant, CEO support, scheduling, communication, AI tools, Microsoft Office. Manage CEO's calendar. Coordinate complex international travel”
Industry & Context.
Support outside standard hours is part of the role, Genuinely flexible — what was the plan this morning may not be the plan this afternoon, and that needs to be fine.
What They're Looking For.
Must Have
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Nice to Have
Experience working across time zones and within international organisations, Familiarity with Notion and Slack, Already uses AI tools — Claude, ChatGPT, or similar — as part of their daily workflow: drafting communications, summarising long threads, prepping briefings, organising notes.
What You'll Do.
Manage CEO's calendar
Coordinate complex international travel
Prepare and submit expense reports
Organise and prepare for board meetings and offsites
Manage communication flow
Support with ad-hoc projects
Drafting communications
Summarising long threads
How You'll Work.
Team & Collaboration
Natural network-builder — comfortable picking up the phone with an EA they've never met, and building the kind of rapport that makes complicated multi-stakeholder scheduling happen.; Enjoys working with diverse personalities, building relationships, and contributing to a social, inclusive team environment.; Work with a high-caliber, collaborative team of engineers, scientists, and operators who care deeply about doing great work, and about helping each other get better.
Communication Scope
judgment on what to share with whom needs to be consistently right; natural network-builder; comfortable picking up the phone with an EA they've never met, and building the kind of rapport that makes complicated multi-stakeholder scheduling happen; drafting communications
Applying for this Senior Executive Assistant (to CEO) role?
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