MongoDB
SeniorExecutiveAssistanttoCEO
“Senior Executive Assistant to CEO at MongoDB. Skills: Executive support, Calendar management, Travel coordination, Event planning, Communication. Managing and prioritizing a steady stream of requests, meetings, and travel. Work closely with the Executive Leadership Team and cross-functional partners to ensure your executive is available, well-prepared, and positioned to make business decisions in a timely and efficient manner”
What You'll Achieve.
Ensure your executive is available, well-prepared, and positioned to make business decisions in a timely and efficient manner; Ensure accuracy with sensitive information; Remain calm, efficient, and highly organized; Anticipate changing needs; Track action items and key issues to closure with a high degree of integrity and accountability; Escalate information to the CEO as required
Industry & Context.
Critical thinking; Make decisions as needed
This role will be based out of our NYC office., This is a contract position for a 6 month duration., Travel periodically to MongoDB offices for group meetings and in-person collaboration, Open to working the flexible hours demanded by this position
What They're Looking For.
Must Have
8+ years of experience supporting one or more senior executives, or other relevant experience working directly with executives, Bachelor’s degree or equivalent relevant work experience, Highly organized with meticulous attention to detail and significant experience managing complex calendars, Discretion, diplomacy, and excellent high degree of integrity when dealing with highly sensitive and confidential material, Demonstrated high level of accountability and critical thinking, Ability to operate with urgency across changing priorities, Proficiency with Google Workspace or similar tools, and video conferencing platforms, Experience managing the complexities of domestic and international travel, Open to working the flexible hours demanded by this position, understanding of global time zones, verbal and written communication skills, Proven ability to remain calm under pressure, exercise sound judgment, and anticipate changing priorities, Takes feedback well, while also being able to work autonomously with little direction and make decisions as needed
What You'll Do.
Managing and prioritizing a steady stream of requests
Work closely with the Executive Leadership Team and cross-functional partners to ensure your executive is available
and positioned to make business decisions in a timely and efficient manner
Balance the needs and requirements of their executive as well as other stakeholders and be ready to pitch in wherever necessary
Interact with senior executives and their assistants to coordinate meetings and other business activities
Manage multiple projects with a focus on the details to ensure accuracy with sensitive information
Comfortable working in a fast-paced environment with quickly changing priorities while remaining calm
Manage multiple requests and priorities of the CEO while staying calm under pressure
and seeing beyond the day-to-day to anticipate changing needs
Manage the CEO’s calendar meticulously and thoughtfully
coordinating all meetings and calls
including video conferencing and team events
Manage all travel and expenses
with the ability to handle international itineraries and last-minute changes
and execute various team events and offsite meetings
including ushering contracts through the procurement process and accounts payable for at times
assist with onsite event logistics
which may require travel
Liaise with executives and cross-functional partners to draft
and review correspondence
Track action items and key issues to closure with a high degree of integrity and accountability
delegate responsibilities appropriately
and manage time effectively
Work very closely with members of the Executive Leadership Team and act as the eyes and ears on the ground
escalating information to the CEO as required
Assist with or deliver special assignments and projects
and executive priorities
Travel periodically to MongoDB offices for group meetings and in-person collaboration
How You'll Work.
Team & Collaboration
Work closely with the Executive Leadership Team and cross-functional partners; Interact with senior executives and their assistants; Work very closely with members of the Executive Leadership Team and act as the eyes and ears on the ground, escalating information to the CEO as required
Communication Scope
Verbal and written communication skills
Process & Methodology
Manage multiple projects with a focus on the details, Lead, drive, and execute various team events and offsite meetings, Track action items and key issues to closure, Think and plan ahead, Delegate responsibilities appropriately, Manage time effectively, Assist with or deliver special assignments and projects
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