May Mobility
SeniorExecutiveAssistant
Neural analysis suggests this role is
optimal for Senior candidates.
“Senior Executive Assistant at May Mobility. Skills: Anticipate the Exec’s needs and act proactively, Monitor deadlines and follow up on action items, Proactively manage the Execs calendar, Manage travel logistics, Work closely with administrative staff and Chief of Staff, Answers general calls and emails for the main office and greets visitors, Ensure the Executive team is kept up to date on relevant news and information, Provide support for across teams, Plan company events, Manage, process, an”
What You'll Achieve.
driving organizational efficiency; ensuring timely completion of tasks and facilitating effective decision-making
Industry & Context.
time management and problem-solving skills with the ability to prioritize work
Prolonged sitting, Prolonged standing, Prolonged computer use, Travel required? - Minimal: 1%-10%
What They're Looking For.
Must Have
7 + years of experience supporting multiple Senior Executives, Experienced in executive scheduling, team coordination, and flexible environments, Demonstrated a high level of initiative and professionalism, time management and problem-solving skills with the ability to prioritize work, Outstanding written and verbal communication skills, with close attention to detail, organizational skills with the ability to define and take on new responsibilities, Ability to handle highly confidential information with sensitivity and professionalism
Nice to Have
Experience using Google Suite
What You'll Do.
Anticipate the Exec’s needs and act proactively to address them
including preparing meeting materials
and agenda items in advance.
Monitor deadlines and follow up on action items
ensuring timely completion of tasks and facilitating effective decision-making.
Ensure agendas and necessary documents / materials are provided 24 hours prior to a scheduled meeting 100% of the time
Proactively manage the Execs calendar
prioritizing appointments
and coordinating all internal and external meetings.
Attend meetings as needed
with a focus on driving organizational efficiency
Manage travel logistics to include
Work closely with administrative staff and Chief of Staff to continually streamline and simplify meetings and team workflow across May
Supporting multiple Senior Executive staff
Answers general calls and emails for the main office and greets visitors.
Ensure the Executive team is kept up to date on relevant news and information by sending announcements
Provide support for across teams such as marketing
operations for special projects
Plan company events including social
professional development
and business development
and review expenses for the executives
and their team’s direct reports as needed
Partner consistently and efficiently with other members of the EA team and cross-functional partners across the org
Schedule internal and external meetings with a variety of cross-functional partners
Coordinate meetings across time zones
Respond and take action on a high volume of slacks and emails with urgency and professionalism
Map out and circulate meeting agendas
and manage post-meeting follow-ups
Other duties as assigned
How You'll Work.
Team & Collaboration
Work closely with administrative staff and Chief of Staff to continually streamline and simplify meetings and team workflow across May; Partner consistently and efficiently with other members of the EA team and cross-functional partners across the org; Schedule internal and external meetings with a variety of cross-functional partners; Coordinate meetings across time zones
Communication Scope
Excellent written, verbal, and presentation skills; Outstanding written and verbal communication skills
Full Job Description
May Mobility is transforming cities through autonomous technology to create a safer, greener, more accessible world. Based in Ann Arbor, Michigan, May develops and deploys autonomous vehicles (AVs) powered by our innovative Multi-Policy Decision Making (MPDM) technology that literally reimagines the way AVs think. Our vehicles do more than just drive themselves - they provide value to communities, bridge public transit gaps and move people where they need to go safely, easily and with a lot more fun. We’re building the world’s best autonomy system to reimagine transit by minimizing congestion, expanding access and encouraging better land use in order to foster more green, vibrant and livable spaces. Since our founding in 2017, we’ve given more than 500,000 autonomous rides to real people around the globe. And we’re just getting started. We’re hiring people who share our passion for building the future, today, solving real-world problems and seeing the impact of their work. Join us. Essential Responsibilities Anticipate the Exec’s needs and act proactively to address them, including preparing meeting materials, briefing documents, and agenda items in advance. Monitor deadlines and follow up on action items, ensuring timely completion of tasks and facilitating effective decision-making. Ensure agendas and necessary documents / materials are provided 24 hours prior to a scheduled meeting 100% of the time Proactively manage the Execs calendar, including scheduling, prioritizing appointments, and coordinating all internal and external meetings. Attend meetings as needed, with a focus on driving organizational efficiency Manage travel logistics to include, flights, hotel, car rental, reimbursements, etc. Work closely with administrative staff and Chief of Staff to continually streamline and simplify meetings and team workflow across May Supporting multiple Senior Executive staff Answers general calls and emails for the main office and greets visitors. Ensure the Executive
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