Handshake
General & Administrative
SeniorExecutiveAssistant
Neural analysis suggests this role is
optimal for Senior candidates.
“Senior Executive Assistant at Handshake. Skills: Executive support, Calendar management, Meeting coordination. Manage complex calendars. Coordinate internal meetings”
Industry & Context.
Problem-solving
What They're Looking For.
Must Have
5+ years of Executive Assistant experience, Supporting multiple senior leaders simultaneously, Exceptional attention to detail, Prioritization skills, Outstanding verbal communication skills, Outstanding written communication skills, Exceptional organizational abilities, Project management abilities, Bias toward action, Demonstrated ability to exercise sound judgment, Maintain confidentiality, Navigate sensitive situations with discretion, High emotional intelligence, Interpersonal skills, Ability to build trust, Ability to influence across all levels, Resourceful, Adaptable, Comfortable operating in ambiguity, Experience planning complex travel, Experience planning offsites, Experience planning team events, Experience planning executive meetings, Proficiency in Google Workspace, Proficiency in Slack, Proficiency in Zoom, Proficiency in Workday, Proficiency in modern productivity platforms
Nice to Have
Supporting senior executives in a high-growth technology company, Experience leveraging AI and automation tools, Team-oriented mindset, Willingness to collaborate, Willingness to share best practices, Willingness to support fellow EAs, Passion for problem-solving, Passion for continuous improvement, Passion for delivering exceptional support
What You'll Do.
Manage complex calendars
Coordinate internal meetings
Coordinate external meetings
Balance competing priorities
Maximize executive effectiveness
Schedule follow up with guests
Compile meeting materials
Prepare meeting materials
Assist with booking travel
Arrange airline transportation
Arrange hotel transportation
Arrange ground transportation
Prepare detailed itineraries
Manage expense reporting
Proactively solve problems
Identify opportunities to improve efficiency
Streamline operations
Support special projects
Support cross-functional initiatives
Track key deliverables
Track follow-up items
Maintain pulse on culture
Maintain pulse on team morale
Coordinate interviews
Ensure seamless candidate experience
Serve as welcoming representative
Coordinate meeting logistics
Provide executive hospitality
Keep stakeholders informed
Communicate information effectively
Identify communication gaps
Leverage AI-powered tools
Implement process improvements
Automate routine tasks
Enhance executive support workflows
Handle confidential business matters
Handle confidential personnel matters
Handle confidential organizational matters
Collaborate with EA team
Provide support to EAs
How You'll Work.
Team & Collaboration
Cross-functional initiatives; Executive Assistant team; Recruiting team
Communication Scope
Verbal communication; Written communication
Process & Methodology
Project management
Full Job Description
ABOUT HANDSHAKE Handshake was founded on a simple belief that everyone deserves a path to a great career, regardless of where they went to school or who they know. Today, we power 25 million job seekers, 1 million+ employers, and 1,600 educational institutions. In 2025, we started Handshake AI and built the fastest-growing AI data business in history. We work directly with frontier AI lab researchers to create evaluations, publish benchmarks, and push the boundary of data. We’ve grown from $0 to ~$1B run rate and pay ~$60M to over 30K individuals every month. Why join Handshake now: - Shape how every career evolves in the AI economy, at global scale, with impact your friends, family and peers can see and feel - Partner hand-in-hand with world-class AI labs, Fortune 500 partners and the world’s top educational institutions - Work together with engineers, scientists, operators, and more from Palantir, Meta, Scale AI, and former YC founders - Build a massive, fast-growing business with billions in revenue ABOUT THE ROLE Handshake is seeking a highly organized, proactive, and strategic Senior Executive Assistant to support three C-level executives. This role is critical to ensuring our leaders operate efficiently and effectively, enabling them to focus on driving the business forward. The ideal candidate thrives in a fast-paced environment, exercises exceptional judgment and discretion, anticipates needs before they arise, and seamlessly manages competing priorities. In addition to providing executive support, this individual will serve as a trusted partner across the organization, helping coordinate key initiatives, drive operational excellence, and foster a positive employee experience. This position is based in downtown San Francisco and requires an in-office presence five days per week (Monday–Friday). - Complex calendar management and internal and external meeting coordination across three C-level executives, balancing competing priorities and maximizing executiv
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