AI Fund
Venture Capital
SeniorExecutiveAssistant
Neural analysis suggests this role is
optimal for Senior candidates.
“Senior Executive Assistant at AI Fund. Skills: Executive support, Calendar management, Logistics coordination. Manage executive calendar. Prioritize and schedule meetings”
Industry & Context.
Problem-solving skills; Anticipate needs; Prioritize tasks efficiently; Proactively resolve issues; Adapt in fast-paced environment
Support multiple time zones
What They're Looking For.
Must Have
Bachelor's Degree in Business Administration, 5+ years administrative experience, Ability to use good judgment, Ability to meet deadlines
Nice to Have
Experience supporting C-Suite executives, Experience in Marketing, Experience in Communications, Experience in Event Management
What You'll Do.
Manage executive calendar
Prioritize and schedule meetings
Provide strategic recommendations
Ensure executive is prepared
Ensure timely follow-ups
Arrange business travel
Submit monthly expense reports
Project manage recommendation process
Track recommendation requests
Track recommendation deadlines
Edit recommendation drafts
Coordinate recommendation reviews
Submit letters of recommendation
Support Chief of Staff
Drive speaking engagement logistics
Drive conference logistics
Ensure seamless coordination
Support board member responsibilities
Prepare for board meetings
Coordinate board scheduling
Coordinate board travel
Manage board documentation
Manage board follow-ups
Prepare presentations
Assist with presentations
Prepare documentation
Assist with documentation
Voicemail box follow-up
Support Operations Manager
Handle miscellaneous operational matters
Handle administrative matters
How You'll Work.
Team & Collaboration
Work with Chief of Staff; Coordinate with event organizers; Support COO; Support Operations Manager
Communication Scope
English communication; Draft executive materials; Edit executive materials; Proofread executive materials
Process & Methodology
Project Management
Full Job Description
## Description Who We Are: AI is the new electricity: Just as electricity transformed numerous industries starting 100 years ago, AI is now poised to do the same. AI Fund is a startup studio building new AI companies from the ground up. Our companies bridge AI technology and applications, focusing on industries and problems that we believe move the world forward. Founded by Dr. Andrew Ng (Ai Fund’s Managing General Partner), our team merges a deep understanding of AI technology with a proven ability to start new ventures. We have a unique business model that prepares founding members of a portfolio company with technical validation of the idea, experienced back office operational support, and our team’s AI know-how as well as connections within the AI community. This is an excellent opportunity for you to get in on the ground floor of an exciting AI Venture Firm and through it, grow its portfolio. Reporting to Andrew Ng's Chief of Staff, as the Senior Executive Assistant, you will work in close partnership with the Chief of Staff to ensure Andrew is fully and seamlessly supported across his ecosystem of organizations, including AI Fund, DeepLearning.AI, and AI Aspire. Your support will also extend to various responsibilities across AI Fund's portfolio companies and the public companies where Andrew holds a board position, such as Coursera and Amazon. While this position is hired under AI Fund, its support spans all of Andrew Ng’s companies. The Chief of Staff sets priorities and direction; you will own and execute the day-to-day logistics that keep Andrew’s schedule, communications, and commitments running smoothly. Day to day, you will handle a wide variety of office, operations, and administrative tasks, including calendar management, travel arrangements, and event planning. The ideal candidate is an energetic professional who doesn't mind wearing multiple hats and must be flexible, well-organized, and able to work both independently and in close coordination
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