Abby Care
healthcare
SeniorExecutiveAssistant
“Senior Executive Assistant at Abby Care. Skills: Calendar management, Inbox management, Executive support. Own the calendars of the CEO and COO. Make accept, decline, defer, and delegate decisions”
What You'll Achieve.
Make accept and decline decisions independently; Execute with speed and judgment; Setting the bar for the entire administrative function; Ensure high performance; Keep a fast-growing company running at scale; Build infrastructure that outlast you
Industry & Context.
Resolve conflicts without escalating; Catching problems before your executive saw them; Building systems that outlasted you
In-person role (4x a week), Full commitment required, top priority, growing alongside the company over the next 2+ years, Employment is contingent upon successful completion of a background check, satisfactory references, and any required documentation
What They're Looking For.
Must Have
At least 5 years of experience supporting C-level executives at either high-growth startups, top-tier professional services firms, or similarly high-velocity environments, Track record of supporting a CEO or COO at a company scaling through growth stages, with direct exposure to board, investor, and exec-level work, Demonstrated ability to manage complex calendars across multiple high-velocity principals at once, Experience managing other Executive Assistants or administrative staff, including remote and offshore team members, Comfort with discretion at the board, investor, and executive level, written communication, comfortable drafting on behalf of executives in board, investor, and partner contexts, Bias toward action. You decide and brief, rather than ask and wait, Ability to context-switch without dropping threads, Track record of catching problems before your executive saw them, and of building systems that outlasted you at prior companies, Comfort pushing back on executives when you disagree, AI skills. You have been experimenting with AI tools and understand how to leverage them to make yourself and your team meaningfully more efficient, Hands-on, high-ownership mindset, Full commitment required. This role is full-time and your top priority, with the expectation of growing alongside the company over the next 2+ years
What You'll Do.
Own the calendars of the CEO and COO
and delegate decisions
Protect deep work blocks aggressively
Resolve conflicts without escalating
Anticipate two to four weeks out
Run the executive inbox
draft and send communications
Own the operating cadence
Manage the admin team
Lead Executive Assistants and Office Manager
Own contract organization
Own vendor management
Build administrative systems
How You'll Work.
Team & Collaboration
Manage our team of onshore and offshore Executive Assistants; Work as a direct extension of the CEO and COO; Collaborate and have fun through team activities
Communication Scope
written communication; drafting on behalf of executives
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