Abby Care

healthcare

SeniorExecutiveAssistant

$110–130k San Francisco, California, United States FULL TIME
The Brief

“Senior Executive Assistant at Abby Care. Skills: Calendar management, Inbox management, Executive support. Own the calendars of the CEO and COO. Make accept, decline, defer, and delegate decisions”

What You'll Achieve.

Make accept and decline decisions independently; Execute with speed and judgment; Setting the bar for the entire administrative function; Ensure high performance; Keep a fast-growing company running at scale; Build infrastructure that outlast you

Industry & Context.

healthcare
Problems you'll solve

Resolve conflicts without escalating; Catching problems before your executive saw them; Building systems that outlasted you

Eligibility Requirements

In-person role (4x a week), Full commitment required, top priority, growing alongside the company over the next 2+ years, Employment is contingent upon successful completion of a background check, satisfactory references, and any required documentation

What They're Looking For.

Must Have

At least 5 years of experience supporting C-level executives at either high-growth startups, top-tier professional services firms, or similarly high-velocity environments, Track record of supporting a CEO or COO at a company scaling through growth stages, with direct exposure to board, investor, and exec-level work, Demonstrated ability to manage complex calendars across multiple high-velocity principals at once, Experience managing other Executive Assistants or administrative staff, including remote and offshore team members, Comfort with discretion at the board, investor, and executive level, written communication, comfortable drafting on behalf of executives in board, investor, and partner contexts, Bias toward action. You decide and brief, rather than ask and wait, Ability to context-switch without dropping threads, Track record of catching problems before your executive saw them, and of building systems that outlasted you at prior companies, Comfort pushing back on executives when you disagree, AI skills. You have been experimenting with AI tools and understand how to leverage them to make yourself and your team meaningfully more efficient, Hands-on, high-ownership mindset, Full commitment required. This role is full-time and your top priority, with the expectation of growing alongside the company over the next 2+ years

What You'll Do.

Own the calendars of the CEO and COO

and delegate decisions

Protect deep work blocks aggressively

Resolve conflicts without escalating

Anticipate two to four weeks out

Run the executive inbox

draft and send communications

Own the operating cadence

Manage the admin team

Lead Executive Assistants and Office Manager

Own contract organization

Own vendor management

Build administrative systems

How You'll Work.

Team & Collaboration

Manage our team of onshore and offshore Executive Assistants; Work as a direct extension of the CEO and COO; Collaborate and have fun through team activities

Communication Scope

written communication; drafting on behalf of executives

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