Simmons University
higher education
SeniorAdvancementOperationsSpecialist
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“Senior Advancement Operations Specialist at Simmons University. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement. Manage and maintain the Vice President's complex daily calendar, including scheduling meetings, appointments, and events. Prioritize and resolve scheduling conflicts to ensure efficient use of the Vice President's time”
What You'll Achieve.
ensuring the efficiency of the Advancement Office; support strategic fundraising and engagement goals
Industry & Context.
problem-solving skills
occasional night and weekend commitments related to Advancement events, mobility and environmental awareness, extensive standing and walking, moderate degree of carrying and lifting
What They're Looking For.
Must Have
Bachelor's degree or equivalent combination of education and relevant experience, Minimum of 3-5 years of operational support, preferably in higher education, nonprofit, or advancement/development settings, Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Familiarity with budget management systems
Nice to Have
Experience with coordinating cross-departmental initiatives, Prior experience supporting senior leaders, Demonstrated skills with managing complex projects, safeguarding sensitive information, and streamlining operations
What You'll Do.
Manage and maintain the Vice President's complex daily calendar
including scheduling meetings
Prioritize and resolve scheduling conflicts to ensure efficient use of the Vice President's time
Serve as a primary point of contact for the Vice President
Support the administration and tracking of the Vice President’s fundraising portfolio
Coordinate all advancement-related meetings and travel for the President in collaboration with the Vice President for Advancement
Partner with Advancement staff to manage travel arrangements
ensuring alignment with donor visits
and institutional priorities
Oversee the preparation
and timely delivery of briefing materials
and event details for the President’s advancement activities
Ensure seamless communication and collaboration between the Offices of the President and Advancement to support strategic fundraising and engagement goals
Arrange domestic and international travel
including transportation
and related logistics
Plan and execute meetings
and special events for the Advancement Office
including agenda preparation
Coordinate logistics and materials for advancement department and interdepartmental meetings
and process the Vice President's expenses and departmental purchases in accordance with college policies
Provide oversight of the Advancement budget
including monitoring expenditures
generating budget reports
and assisting with forecasting
Serve as liaison with the Finance Office on budgetary matters
Manage internal resources and procedures for third party vendors
including contract management and approvals
and budget operations
Support Advancement staff with project kick-offs and cross-department coordination as needed
Develop and maintain efficient office systems for information management in collaboration with Advancement Services
Serve as project manager on cross-departmental projects as needed and identified by the Vice President
Ensure the confidentiality of sensitive information related to the Vice President's work and Advancement initiatives
Implement onboarding and off-boarding activities for Advancement staff
How You'll Work.
Team & Collaboration
Serve as primary liaison between the Advancement Office and the Office of the President; Partner with Advancement staff to manage travel arrangements; Ensure seamless communication and collaboration between the Offices of the President and Advancement; Coordinate logistics and materials for advancement department and interdepartmental meetings; Serve as liaison with the Finance Office on budgetary matters; Support Advancement staff with project kick-offs and cross-department coordination as needed; Develop and maintain efficient office systems for information management in collaboration with Advancement Services; Serve as project manager on cross-departmental projects as needed and identified by the Vice President
Communication Scope
Excellent communication; writing; interpersonal skills
Process & Methodology
project management, Serve as project manager on cross-departmental projects
Full Job Description
_**ABOUT SIMMONS**_ Located in Boston’s historic Fenway area, Simmons University has a strong tradition of empowering women and challenging traditional gender roles. Simmons was founded for equality 125 years ago as one of the first higher education institutions dedicated to helping women become leaders. Today, our university continues to grow and evolve and now offers Boston’s only women’s undergraduate program and graduate programs open to all. You’re joining our community at an especially exciting time as we continue to innovate for the future. Simmons recently launched a six-school academic structure that leverages our expert faculty and longstanding expertise in professions that make our communities stronger. In addition, we continue to highlight our high-value education proposition that is delivering greater ROI to students and putting them on the fast track to career growth and success. You’ll find that people who work here truly believe in our mission of preparing students to become social justice-oriented leaders who excel in their professions and their communities. This commitment and pride make for a dynamic workplace. As a university that values diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices–at all levels, for all positions–ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum. **_JOB SUMMARY_** The Senior Advancement Operations Specialist provides operational and administrative support to the Vice President of Advancement and Advancement Office at Simmons University. The position requires discretion, sound judgment, and professionalism in all interactions with internal and external stakeholders. This role is critical in ensu
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