Vertex
SeniorAdministrativeAssistant,DiseaseTeamIntegration
Neural analysis suggests this role is
optimal for Senior candidates.
“Senior Administrative Assistant, Disease Team Integration at Vertex. Skills: Executive support, Calendar management, Meeting coordination, Travel planning. Manage executive calendars. Prioritize requests”
What They're Looking For.
Must Have
5+ years administrative experience, Support senior leaders or executives, Manage complex calendars, Manage travel logistics, Manage meeting logistics, Manage expenses, Cross-functional coordination
Nice to Have
Additional education or training preferred, Experience in matrixed corporate environment preferred
What You'll Do.
Manage executive calendars
Resolve scheduling conflicts
Ensure efficient use of time
Coordinate meeting preparation
Distribute meeting materials
Consolidate briefing materials
Integrate cross-functional inputs
Support travel planning
Execute travel arrangements
Process expense reports
Process administrative transactions
Assist with budget tracking
Assist with resource planning
Support onboarding new personnel
Maintain office operations
Oversee vendor relationships
Handle sensitive information
Support leadership communications
Support departmental initiatives
How You'll Work.
Team & Collaboration
Cross-functional stakeholders; Across functions and levels
Communication Scope
Executive communications
Full Job Description
**Job Description** **General Summary:** The Senior Administrative Assistant provides high-level administrative, operational, and coordination support to the Vice President, Disease Team Integration, and serves as a trusted partner in the execution of a complex, fast-paced, cross-functional organization. This role requires strong judgment, discretion, and the ability to anticipate needs, manage competing priorities, and drive follow-through across calendar management, meetings, travel, expenses, communications, team operations, and office activities. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable using modern Microsoft 365 and approved AI-enabled productivity tools to improve efficiency, collaboration, and quality while handling sensitive and confidential information. **Key Duties and Responsibilities:** * Manages a complex executive calendars for the Vice President and DTI members activities, including prioritizing requests, resolving conflicts, coordinating internal and external meetings, and ensuring efficient use of time across a dynamic portfolio. * Coordinates end-to-end meeting preparation and follow-up, including agendas, pre-reads, logistics, room and catering arrangements, note capture, action-item tracking, and distribution of materials using Outlook, Teams, Word, PowerPoint, and shared collaboration spaces. * Develops, formats, and consolidates high-quality reports, presentations, briefing materials, and other executive-ready communications by integrating inputs from cross-functional stakeholders. * Supports travel planning and execution for assigned personnel, including itineraries, bookings, meeting coordination, expense reporting, and related logistics for internal events, offsites, and team gatherings. * Monitors and triages requests, communications, and scheduling needs with sound judgment, handling most matters independently and escalating complex or sensitive issues as appropriate. * Serves as a resource for M
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