BMO Financial Group
Finance
SeniorAdministrativeAssistant
“Senior Administrative Assistant at BMO Financial Group. Skills: administrative support, operational support, stakeholder engagement, data analysis and reporting, budget management. Performs a variety of administrative and clerical tasks. Provides professional support to one or more Managers and their direct reports”
Industry & Context.
Breaks down strategic problems, and analyses data and information to provide insights and recommendations; Analytical and problem solving skills - In-depth; Exercises judgment to identify, diagnose, and solve problems within given rules; Thinks creatively and proposes new solutions
Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations.
What They're Looking For.
Must Have
7+ years of relevant experience in an administrative/ professional support function, post-secondary degree in related field of study, Verbal & written communication skills - In-depth, Collaboration & team skills - In-depth, Analytical and problem solving skills - In-depth, Influence skills - In-depth
Nice to Have
Specialized knowledge from education and/or business experience
What You'll Do.
Performs a variety of administrative and clerical tasks
Provides professional support to one or more Managers and their direct reports
Ensures all administrative and operational processes and control standards are followed
and participate in implementation of improvement opportunities
Provides subject matter expertise and advice related to assigned strategic initiatives
Acts as relationship management for assigned initiatives
Gathers and formats data into regular and ad-hoc reports
coordinating and implementing department events
Provides senior level administrative and operational support within a large
Employs systems to manage information
Integrates information from multiple sources
Provides input into the planning and implementation of administrative programs
Coordinates and monitors budgets and reporting on results vs. budget
Provides coaching and mentoring to more junior administrative assistants
Manages and monitors calendars and upcoming events
Dispatches meeting invitations
books meeting rooms and arranges for resources
Supports the coordination and implementation of department events
Develops and maintains a filing ensures business and operational reports
and other documentation are readily available
Supports the development of tailored messaging
which may include writing
editing and distributing communications
Dispatches outgoing communications
Answers central phone line
responding to and resolving/escalating inquiries
Processes invoices for payment
Prepares and logs departmental expense claims and reports
Tracks expenses to ensure they stay within budget
Makes travel arrangements
booking flight/hotel reservations as needed
Liaises with internal business units and external vendors
Participates in the local coordination and implementation of premises and building related matters
Maintains supplies inventory
Ensures all vacation and absence scheduling is documented
takes into account critical business needs
and is managed consistently
Coordinates training requirements for staff
Organizes work information to ensure accuracy and completeness
Exercises judgment to identify
and solve problems within given rules
How You'll Work.
Team & Collaboration
Builds effective relationships with internal/external stakeholders; Collaborates with internal and external stakeholders in order to deliver on business objectives
Communication Scope
Verbal & written communication skills - In-depth
Process & Methodology
Leads the planning, coordinating and implementing department events, Coordinates and monitors budgets and reporting on results vs. budget, Coordinates training requirements for staff
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