Capital One
SeniorAdministrativeAssistant(AdministrativeSupportAssistantIII)-TripleTree
Neural analysis suggests this role is
optimal for Senior candidates.
“Senior Administrative Assistant (Administrative Support Assistant III) - TripleTree at Capital One. Manage daily calendars. Develop strategies unique to each Executives’ needs”
Industry & Context.
Problem-solving
What They're Looking For.
Must Have
High School Diploma, GED or equivalent certification, At least 2 years of Administrative experience, At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Nice to Have
Associates Degree, At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment, At least 3+ years of calendar management supporting multiple executives, At least 1+ year of meeting and event planning experience, Experience setting up video conference and Zoom/Skype technology for meeting user, Experience planning ahead and managing time effectively
What You'll Do.
Manage daily calendars
Develop strategies unique to each Executives’ needs
Identify upcoming conflicts and key players
Advocate for your Executive’s availability across the enterprise
Know the status of active deals
Arrange meetings and events
Understand business nuances of in-person meetings
Drive key team events
Facilitate venue sourcing
contracting and event execution
Cultivate relationships across the Enterprise
Coordinate travel arrangements for your team
Be accessible for changes and address them swiftly
Provide innovative problem-solving alternatives
Prepare and process expense reports
Serve as a role model for all other
Perform general administrative tasks for day-to-day operations
concisely and professionally with clients
Cultivate relationships with external administrative teams
Know the life cycle of a deal
Establish yourself as both a gatekeeper and a
Organize Management Presentations
Identify mutually convenient locations for client and prospect
Provide travel assistance
Coordinate all catering
rooming and private dining
Process relevant charges in a timely manner
Be an effective partner in planning collaborative events
Facilitate celebratory activities and arrangements for clients
How You'll Work.
Team & Collaboration
Collaborate with other administrative professionals; Cross-functional collaboration
Communication Scope
Written communication; Verbal communication
Full Job Description
Senior Administrative Assistant (Administrative Support Assistant III) - TripleTree Capital One is looking for a detail oriented, innovative, and confident, experienced Administrative Assistant. This position is extremely pivotal to the success of a well-run, efficient organization. The ability to adapt to constantly changing demands, take on new and unfamiliar tasks, and work collaboratively with other administrative professionals is critical. You have an ability to create and reinforce corporate values by demonstrating personal integrity, earning and respecting the trust of associates and communicating openly both internally and externally. As such, the ideal candidate for this highly visible and influential role will be willing and able to tackle the below tasks and approach new challenges with an open mind. **_Responsibilities:_** * Manage daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes. * Develop strategies unique to each Executives’ needs in order to maximize efficiency and clearly communicate priorities * Identify upcoming conflicts and key players to assess coverage and communication strategies * Advocate for your Executive’s availability across the enterprise to gate-keep internal scheduling * Know the status of active deals to anticipate upcoming client and team needs * Arrange meetings and events by sending invitations; in addition to reserving meeting rooms, catering, audio/video, and other services as needed * Understand business nuances of in-person meetings, including: invite formatting, guest registration, compliance protocols and on-site meeting flow * Drive key team events (all-hands meeting, conferences, ordering supplies and social events) and their corresponding pieces * Facilitate venue sourcing, contracting and event execution while building industry relationships to leverage for future events * Be a living resource by cultivating relationships across the E
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