Capital One
SeniorAdministrativeAssistant(AdministrativeSupportAssistantIII)-GPNTech
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“Senior Administrative Assistant (Administrative Support Assistant III) - GPN Tech at Capital One. Manage daily calendars for multiple executives. Adjust or prioritize schedules based on last-minute changes”
Industry & Context.
Problem-solving
What They're Looking For.
Must Have
High School Diploma, GED or equivalent certification, At least 2 years of Administrative experience, At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Nice to Have
Associates Degree, At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment, At least 3+ years of calendar management supporting multiple executives, At least 1+ year of meeting and event planning experience, Experience setting up video conference and Zoom/Skype technology for meeting user, Experience planning ahead and managing time effectively
What You'll Do.
Manage daily calendars for multiple executives
Adjust or prioritize schedules based on last-minute changes
Arrange and reserve conference rooms
Arrange audio/video services for meetings
Arrange other essential services for meetings
Coordinate travel arrangements
Create expense reports in a timely manner
Drive key team activities and events
Prepare professional business communication documents
Build and maintain business relationships with executives
Build and maintain business relationships with administrative staff
Participate in general administrative duties
Complete ad-hoc projects
Participate in committees
Participate in group events
Promote a fun work environment
Promote a team-oriented work environment
How You'll Work.
Team & Collaboration
Business relationships with executives; Business relationships with administrative staff
Communication Scope
Business communication documents; Written communication; Verbal communication
Full Job Description
Senior Administrative Assistant (Administrative Support Assistant III) - GPN Tech Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team. In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives’ complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition. ** _Responsibilities:_** * Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes * Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences * Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems * Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social ev
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