SeniorAdministrationManager

Assist with office setup

Coordinate real estate agents

Liaise with landlord representatives

Manage lease formalities

Ensure on-time delivery

Ensure on-budget delivery

Set up IT infrastructure

Establish facilities management processes

Maintain facilities management processes

Manage vendor service contracts

Manage relationships with building management

Manage relationships with utilities providers

Manage relationships with security agencies

Ensure workplace health & safety standards

Serve as IT point of contact

Coordinate with global IT team

Set up local infrastructure

Ensure cybersecurity policies adhered

Ensure access control procedures adhered

Maintain government contacts roster

Track government meetings

Track government commitments

Track government follow-up actions

Schedule meetings with government officials

Prepare briefing packs

Handle visitor logistics

Keep roster of protocol officers

Keep roster of industry association representatives

Manage meeting scheduling

Manage meeting logistics

Manage meeting preparation

Own conference room bookings

Maintain conference room calendar

Ensure rooms are set up

Ensure rooms are equipped

Manage room booking conflicts

Manage room booking escalations

Prepare meeting rooms

Provide personal assistance

Manage India office calendar

Coordinate across time zones

Act as office first point of contact

Manage incoming calls

Ensure professional front-of-house experience

Coordinate end-to-end travel logistics

Coordinate accommodation

Coordinate airport transfers

Coordinate local transport

Coordinate guest itineraries

Maintain relationships with travel agencies

Maintain relationships with hotels

Maintain relationships with car hire

Negotiate corporate rates

Ensure welcoming visitor experience

Ensure organised visitor experience

Raise purchase orders

Review vendor contracts

Renegotiate vendor contracts

Maintain office supplies inventory