MAXISIQ, Inc.
Computer And Network Security
SeniorAdminSupport/ProjectInformationSpecialist
“Senior Admin Support / Project Information Specialist at MAXISIQ, Inc.. Skills: administrative management, project information, information management, audiovisual support. Manage reservations, scheduling, and coordination for Business Center, conference rooms, and training rooms. Prepare spaces for internal and external events”
What You'll Achieve.
ensuring business spaces are fully functional, professional, and ready to support meetings, trainings, and events; enhance service quality and program effectiveness; strengthen organizational operations
Industry & Context.
troubleshoot audiovisual and connectivity issues; evaluate operational effectiveness
Ability to obtain and maintain a government security clearance or meet agency suitability requirements, Must be able to lift, move, and transport files, file boxes, room materials, and event supplies, Must be comfortable with frequent movement between office spaces, conference rooms, training rooms, kitchens, and event areas, Ability to physically set up furniture, equipment, and meeting materials for scheduled events
What They're Looking For.
Must Have
Ability to obtain and maintain a government security clearance or meet agency suitability requirements, Bachelor's degree in Business Administration, Information Management, Records Management, Communications, or related relevant professional certifications or equivalent experience may be considered, At least 10 years of professional experience in administrative management, executive/project support, information management, or related field, Demonstrated experience developing, implementing, and improving organizational policies, procedures, and administrative workflows, Experience supporting records and information management programs, including document handling, filing systems, and retention practices, customer service skills with the ability to support executives, staff, vendors, and visitors professionally, Hands-on experience setting up and supporting conference rooms, training spaces, and audiovisual systems in a fast-paced professional environment, Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams), Adobe Acrobat, and basic video editing tools (Adobe Premiere Pro, Camtasia, or similar), Experience with scheduling platforms and databases such as Microsoft Outlook Calendars, SharePoint, room reservation systems, and records management systems, Ability to troubleshoot audiovisual and connectivity issues and coordinate with IT leadership and third-party vendors, organizational skills with the ability to manage multiple priorities, schedules, and event logistics simultaneously, Excellent written and verbal communication skills with attention to detail, Ability to work independently with minimal supervision and evaluate operational effectiveness
Nice to Have
Prior experience supporting a federal agency, government contractor, or regulated environment, Familiarity with records retention schedules, office administrative controls, and document compliance practices, Relevant certifications in records management, administrative management, information management, or audiovisual systems support
What You'll Do.
and coordination for Business Center
Prepare spaces for internal and external events
audiovisual equipment
and teleconferencing systems
Monitor kitchens and shared event spaces for professional readiness
Troubleshoot audiovisual and connectivity issues
and AV subcontractors for repairs
Perform records and information management functions
Support organizational compliance and efficiency
and update presentations
and basic video content
Evaluate administrative and operational processes
Recommend improvements and provide staff training and technical assistance
Support administrative functions including policy development
procedure implementation
and workflow optimization
How You'll Work.
Team & Collaboration
coordinate with the CIO, Deputy CIO, and AV subcontractors; support executives, staff, vendors, and visitors professionally
Communication Scope
Excellent written and verbal communication skills with attention to detail
Process & Methodology
project information, event readiness, event logistics
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