John Crane
energy and process industries
SeniorAdminExecutive
Neural analysis suggests this role is
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“Senior Admin Executive at John Crane. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, Office Management. Manage offices matters and keep main office and remote office running smoothly.. Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments”
Industry & Context.
Problem Solving; Attention to detail and problem-solving skills
What They're Looking For.
Must Have
office management experience, Proven office management, administrative experience, Knowledge of office management responsibilities, systems and procedures, Excellent time management skills and ability to multi-task and prioritise work, Attention to detail and problem-solving skills, Excellent written and verbal communication skills, Proficient in MS Office, Understanding of accounting, data and administrative management practices and procedures, Understanding of clerical practices and procedures, Understanding of business and management principles, Computer skills and knowledge of office software packages, Demonstrates the required technical knowledge and skills to achieve in their role, Analysis and Assessment, Judgment, Problem Solving, Decision Making, Planning and Organization, Time Management, Attention to Detail, Accuracy
Nice to Have
Familiarity with ERP SAP is desirable
What You'll Do.
Manage offices matters and keep main office and remote office running smoothly.
Arranges meetings by scheduling appropriate meeting times
and planning refreshments
Produce travel itineraries for staff’s requirement and employee events.
Manages correspondence by answering emails and sorting mail.
Assists in planning and arranging events
including organizing catering.
Handles office expenses and billing cycles
Manages reception area and looks after visitors.
Answers phone calls and transfers them as necessary.
and prints relevant documents.
Photocopies and files appropriate documents as needed.
Cope with contract reviewing and annual internal/external audits.
Maintains stock & office equipment lists and orders office supplies as needed.
Manages staff expense requests.
Interacts with management team and carries out their requests.
Creates agendas and takes meeting notes.
Assists in purchase orders and invoicing.
Liaise with function team in the region and HQ for tasks implementation.
Manages outgoing post and records data on special deliveries.
flexible to face any contingency plan and activity organized.
Managing office correspondence
including exercising initiative in responding to day to day emails/office requests independently.
Being a point of contact for visitors (organising hotels and ground transportation)
Managing security clearance for visitors and ensuring the necessary processes are followed.
Responding to email enquiries
resolving where possible and re-directing where necessary.
Managing the room booking process and ensuring meeting rooms are well functioning including reporting any technical faults to IT.
Processing and managing any catering requests
courier services and stationary orders ensuring necessary approval is obtained
and budget is tracked.
Liaising with site management regarding office space
health and safety etc.
Managing the day-to-day office duties such as
health and safety checks
tea point areas are well stocked
meeting rooms are clean and tidy ready for next meeting.
Office Management tasks as required
including facilities to be a point of contact for facilities issues for staff and resolving in a timely manner.
Maintain the office condition and arrange the necessary repairs.
Managing office sourcing new suppliers
managing office budget.
Recording and processing expense claim.
Manage relationship with vendors
Planning multi-trip travel itineraries
and co-ordinating business travel and accommodation.
How You'll Work.
Team & Collaboration
Liaise with function team in the region and HQ for tasks implementation.; Interacts with management team and carries out their requests.
Communication Scope
Exceptional communication; Excellent written and verbal communication skills
Full Job Description
John Crane, a business of Smiths Group, is a global leader in mission-critical flow control solutions for energy and process industries that enable efficient and sustainable operations. Our products include mechanical seals and systems, couplings, bearings, filtration systems, and predictive digital monitoring technologies. We have a global network of more than 200 sites in over 50 countries and employ more than 6,000 people worldwide. We partner with our customers to help them keep their operations safe, reduce downtime, improve efficiency, and meet the latest environmental standards. John Crane is part of Smiths Group. For over 170 years, Smiths has been pioneering progress by engineering for a better future. We serve millions of people every year, helping to create a safer, more efficient, productive, and better-connected world across four global markets: energy, security & defence, space & aerospace, and general industrial. Listed on the London Stock Exchange, Smiths employs approximately 16,000 colleagues in over 50 countries. * Manage offices matters and keep main office and remote office running smoothly. * Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments * Produce travel itineraries for staff’s requirement and employee events. * Manages correspondence by answering emails and sorting mail. * Assists in planning and arranging events, including organizing catering. * Handles office expenses and billing cycles * Manages reception area and looks after visitors. * Answers phone calls and transfers them as necessary. * Drafts, formats, and prints relevant documents. * Photocopies and files appropriate documents as needed. * Cope with contract reviewing and annual internal/external audits. * Maintains stock & office equipment lists and orders office supplies as needed. * Manages staff expense requests. * Interacts with management team and carries out their requests. * Creates agendas and takes meeting notes. * Assis
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