Meraki Group
Secretary
Neural analysis suggests this role is
optimal for Mid candidates.
“Secretary at Meraki Group. Skills: Executive support, Calendar management, Travel logistics. Manage Chairperson’s calendar. Schedule meetings”
What They're Looking For.
Must Have
2–5 years of experience as an Executive Secretary, Experience managing complex schedules, Experience managing international travel, Experience managing high-level correspondence, Great command over English, Great command over Hindi, UAE experience
Nice to Have
Preferably supporting a Chairperson, CEO, MD or senior executive, Female Preferred
What You'll Do.
Manage Chairperson’s calendar
Coordinate appointments
Prepare meeting agendas
Prepare briefing materials
Prepare presentations
Handle correspondence
Follow up on decisions
Follow up on projects
Draft official documents
Proofread official documents
Coordinate with senior leadership
Coordinate with department heads
Plan travel itineraries
Organize travel itineraries
Manage travel documentation
Manage travel logistics
Maintain office systems
Maintain confidential records
Support Chairperson in project follow-ups
Support Chairperson with deadlines
Support Chairperson with deliverables
Handle special assignments
Handle procurement of gifts
Handle procurement of goodies
Manage property launchs
Manage sensitive information
Represent Chairperson’s office
How You'll Work.
Team & Collaboration
Liaison between Chairperson and stakeholders; Coordinate with leadership; Coordinate with department heads
Communication Scope
Written communication; Verbal communication
Process & Methodology
Project follow-ups, Deadlines, Deliverables
Full Job Description
**1\. Executive Support:** * Manage the Chairperson’s calendar, schedule meetings, and coordinate appointments. * Prepare meeting agendas, briefing materials, and presentations. * Handle correspondence, emails, and calls on behalf of the Chairperson. * Track and follow up on key decisions, tasks, and projects. **2\. Communication & Coordination:** * Act as a liaison between the Chairperson and internal/external stakeholders. * Draft and proofread letters, reports, and official documents. * Coordinate with senior leadership and department heads to ensure smooth information flow. **3\. Travel & Logistics Management:** * Plan and organize domestic and international travel itineraries. * Manage travel documentation, accommodation, and logistics. **4\. Office & Project Management:** * Maintain the Chairperson’s office systems, databases, and confidential records. * Support the Chairperson in project follow-ups, deadlines, and deliverables. * Handle special assignments, research, and reports as directed. **5\. Procurement & Event Management: ** * Handle procurement of gifts, goodies for vendors, clients and visitors to the chairpersons office * Manage events at the office/site or any celebrations or property launchs 6\. **Confidentiality & Professionalism:** * Manage sensitive information with absolute discretion. * Represent the Chairperson’s office with professionalism, diplomacy, and integrity. ### **Key Skills & Competencies:** * Strong organizational and multitasking abilities. * Excellent written and verbal communication skills. * High level of discretion, integrity, and emotional intelligence. * Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). * Strong interpersonal and stakeholder management skills. * Ability to work under pressure **Requirements** ### **Qualifications & Experience:** * Only 2–5 years of experience as an Executive Secretary, preferably supporting a Chairperson, CEO, MD or senior executive. * Experience in managing complex schedules, in
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