AIA Group
Secretary
“Secretary at AIA Group. Skills: Secretarial support, Administrative support, Business reports, Presentation decks. Provide secretarial support. Interact with GIO counterparties”
What You'll Achieve.
Attainment of performance goals
What They're Looking For.
Must Have
Bachelor Degree holder, 5 years secretarial experience, 5 years administrative experience, Proficiency in MS Office, Proficiency in Outlook, Proficiency in Chinese word processing, Proficiency in Excel, Proficiency in Powerpoint, Good interpersonal skills, Good communication skills, Mature, Self-initiated, Sense of responsibility, Able to work independently
Nice to Have
Secretarial experience with multinational companies, Administrative experience with multinational companies
What You'll Do.
Provide secretarial support
Interact with GIO counterparties
Arrange tele-conferences
Arrange video conferences
Handle records retention
Arrange business travel
Arrange expense claims
Support stationery orders
Support general office maintenance
Maintain staff movement records
Coordinate onboarding
Consolidate business reports
Consolidate presentation decks
Maintain documents on sharepoint
Maintain documents on departmental intranet
Assist in preparation of business communications
Organize logistics for business events
Organize logistics for business functions
Provide onsite support for events
Organize staff engagement activities
Organize townhall meetings
Organize recreational gatherings
Perform ad-hoc projects
Coordinate project timelines
Track project timelines
Coordinate deliverables
How You'll Work.
Team & Collaboration
GIO counterparties; Group Innovation Office team; Working stakeholders
Communication Scope
Spoken English; Written English; Spoken Chinese; Written Chinese
Process & Methodology
Project timelines, Project deliverables
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