ACCEL Schools
SchoolOfficeManager
Neural analysis suggests this role is
optimal for Entry candidates.
“School Office Manager at ACCEL Schools. Skills: office management, Microsoft Office products, written and verbal communication, organization, time management, confidential information management. manage all office functions. act as the first point of contact for students, parents and the general public”
What You'll Achieve.
Achieve compliance with all federal, state, local and school student record-keeping requirements; Ensure 100% on-time and complete daily attendance submissions; Support student enrollment goal and retention processes
Industry & Context.
Ability to lift 25 lbs., Ability to pass federal and state criminal background checks (FBICI)
What They're Looking For.
Must Have
Associate's degree, Minimum two (2) years’ office management experience, High proficiency in Microsoft Office products (Excel, Word, Outlook, PowerPoint), Experience learning and mastering new computer programs, High quality written and verbal communication skills, Excellent organization and time management skills, Ability to work independently and contribute to a team, Professional, punctual and self-motivated, Understanding and ability to manage confidential information, Ability to lift 25 lbs., Ability to pass federal and state criminal background checks (FBICI)
Nice to Have
Bachelor’s degree preferred, Experience working in an education setting preferred
What You'll Do.
manage all office functions
act as the first point of contact for students
parents and the general public
receive inquiries about the school
maintain accurate student records
assist with human resource needs
fulfill all clerical needs
create a welcoming and team-oriented atmosphere
build an open and honest culture
Manage school-wide phone
and in-person communications
Greet/direct visitors and students arriving at the office
Implement registration
badging and visiting procedures for parents and guests
Help create and distribute school newsletters
and other notifications
Assist with school events such as Parent Orientation
Ensure a clean and welcoming environment is maintained
Support student enrollment goal and retention processes
Participate in information sessions
Produce welcome packets and mailers
Conduct tours and student/parent orientations
Input student and staff data into the appropriate systems
Request and obtain records for newly enrolled students
Achieve compliance with all federal
local and school student record-keeping requirements
Ensure 100% on-time and complete daily attendance submissions
Complete all required steps of the truancy process
Process student withdrawals
Prepare and maintain transcripts
Fulfill records requests within policy guidelines
Establish and maintain student cumulative files and other records securely and confidentially per federal
state and local regulations
Participate in annual student record audits
Perform administrative support functions
Processing incoming and outgoing mail and packages
Coordinating meetings and events
Maintaining calendars
Maintain appropriate levels of office supplies and other material inventory
Log and report issues pertaining to office equipment
Maintain up-to date transportation logs and coordinate with transportation officer and vendor as needed
Maintain meal count lists and communicate monthly food calendars
Ensure timely and accurate completion of human resource processes
I-9 verification for new hires
Weekly time & attendance submissions for 100% of staff
Actively participate in school staff meetings
committee meetings and professional development events
Perform other duties as assigned
How You'll Work.
Team & Collaboration
contribute to a team; Work with school leadership; Actively participate in school staff meetings, committee meetings and professional development events
Communication Scope
High quality written and verbal communication skills
Full Job Description
About the Team ACCEL Schools is seeking a friendly, energetic and ethical School Office Manager to manage all office functions and act as the first point of contact for students, parents and the general public interested at Cleveland Preparatory Academy in Cleveland, Ohio. Be part of the difference at Cleveland Preparatory Academy! Located on a historic campus in the heart of Old Brooklyn, Cleveland Preparatory Academy serves EK-8 students with hands-on, project-based instruction featuring the arts and STEM. Known for its nurturing teachers and staff and active school community, the school is the top academic performing school in the area. Cleveland Preparatory Academy is part of ACCEL Schools, an established network of public charter schools serving K-12 students throughout the United States since 2014. About the Opportunity: The School Office Manager reports to and works collaboratively with the Principal to receive inquiries about the school, maintain accurate student records, assist with human resource needs, and fulfill all clerical needs. All duties are carried out in full compliance with Federal Educational Records Privacy Act (FERPA) regulations. The School Office Manager will: Work with school leadership to meet goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture in line with company values. Manage school-wide phone, email, and in-person communications including: Answer phones Greet/direct visitors and students arriving at the office Implement registration, badging and visiting procedures for parents and guests Help create and distribute school newsletters, surveys, and other notifications Assist with school events such as Parent Orientation, Open House, school outings, and field trips Ensure a clean and welcoming environment is maintained Support student enrollment goal and retention processes including: Participate in information sessions Produce welcome packets and mailers Conduct tours and student/parent orientat
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