Ideals
B2B SaaS
SalesEnablementSpecialist,Learning&Events
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“Sales Enablement Specialist, Learning & Events at Ideals. Skills: Sales Kickoff Logistics, Enablement Event Planning, LMS Administration, Knowledge Management System Administration, Process Documentation, Operational Backbone Management. Own end-to-end logistics for the annual Sales Kickoff: venue sourcing, contracting, speaker coordination, attendee registration, materials production, visa support, and on-site execution. Track the SKO budget, manage vendor contracts, and coordinate approval wor”
What You'll Achieve.
Flawless operational delivery; Attention to detail; Ability to build reliable workflows that the team can depend on
Industry & Context.
Think practically through logistics, risks, dependencies, and possible second-order consequences; Proactively remove blockers
What They're Looking For.
Must Have
2+ years of experience in project management, operational enablement, event coordination, training administration, or a similar operational role, Hands-on experience coordinating internal or external events, ideally large-scale programs with 100+ participants, project management and operational execution skills, with the ability to manage multiple workstreams, deadlines, milestones, and details simultaneously, Excellent planning and organizational skills, with a structured approach to timelines, priorities, resources, and follow-ups, communication skills, with the ability to adapt your communication style when working with senior stakeholders, vendors, and cross-functional partners, High attention to detail and the ability to think practically through logistics, risks, dependencies, and possible second-order consequences, ownership and execution discipline, with the ability to follow through on commitments and proactively remove blockers, Stress resilience and the ability to maintain quality and composure under high-volume deadlines and competing priorities, Comfort working in a fast-moving environment with a growing Sales Enablement function, EXPERIENCE WORKING IN SALES, COMMERCIAL, OR SAAS ENVIRONMENTS.
Nice to Have
Experience with LMS or Knowledge Management tools such as Confluence, Notion, Sana, or similar platforms, Experience with budget tracking, purchase orders, invoices, vendor coordination, or approval workflows with Finance, Data literacy and reporting experience, including working with participation rates, survey results, certification completion, or engagement metrics, Experience using GenAI or AI-powered productivity tools to streamline content creation, reporting, data processing, or operational workflows, Exposure to large sales teams or distributed international teams
What You'll Do.
Own end-to-end logistics for the annual Sales Kickoff: venue sourcing
attendee registration
and on-site execution
manage vendor contracts
and coordinate approval workflows with Finance and Leadership
Plan and execute quarterly Sales and Marketing enablement events
from initial scoping through post-event wrap-up
Administer the LMS: manage user accounts
certification tracking
and completion reporting
Keep the Knowledge Management System (Confluence) up to date: maintain landing pages
archive outdated content
and ensure brand guidelines are consistently applied across all pages
Design and distribute post-event and post-program surveys
analyze feedback and surface actionable insights for the enablement team
Produce participation
and engagement reports across enablement programs
Maintain data hygiene across tracking systems
identify gaps or anomalies and resolve them proactively
How You'll Work.
Team & Collaboration
Act as the operational liaison between Sales Enablement and cross-functional partners — Sales, RevOps, Marketing, People Ops, and Finance; Anticipate dependencies and blockers across teams and escalate risks to the right stakeholders promptly; Coordinate approval workflows with Finance and Leadership
Communication Scope
Ability to adapt communication style when working with senior stakeholders, vendors, and cross-functional partners
Process & Methodology
Manage multiple workstreams, deadlines, milestones, and details simultaneously, Structured approach to timelines, priorities, resources, and follow-ups
Full Job Description
GET TO KNOW US Ideals is a global B2B SaaS product company recognized as the most highly rated and customer-centric brand https://www.g2.com/categories/virtual-data-room?tab=highest_rated in the secure business collaboration market. Trusted by over 2,000,000 users from 300,000 companies globally, we help people run high-stakes processes and make important decisions with less stress, higher quality, and shorter hours. Ideals Virtual Data Room (VDR) https://www.idealsvdr.com/: Secure document sharing and collaboration for due diligence, fundraising, corporate reporting, licensing, clinical trials, and other complex transactions. Ideals Board https://idealsboard.com/: Board and leadership collaboration platform for faster, safer, and more compliant decision-making. THE ROLE We are looking for a Sales Enablement Specialist, Learning & Events in Spain or Portugal, to own the operational backbone of our Sales Enablement function. In this role, you will ensure smooth execution across Sales Kickoff logistics, quarterly Sales and Marketing enablement events, LMS and Knowledge Management System administration, certifications, reporting, and process documentation. This is an execution and process-focused role. You will help enablement programs run smoothly behind the scenes by making sure every process is well-documented, repeatable, and reliably executed. By taking ownership of coordination and operational detail, you will free up the Sales Enablement team to focus on strategy, content, and impact. Success in this role will be measured by flawless operational delivery, strong attention to detail, and the ability to build reliable workflows that the team can depend on. WHAT YOU WILL DO SKO & Event Operations - Own end-to-end logistics for the annual Sales Kickoff: venue sourcing, contracting, speaker coordination, attendee registration, materials production, visa support, and on-site execution - Track the SKO budget, manage vendor contracts, and coordinate approval workflo
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