Pavago
Staffing and Recruiting
SalesAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Sales Assistant at Pavago. Skills: CRM management, Sales operations, Scheduling, Coordination. Maintain accurate CRM records. Update leads”
What You'll Achieve.
Pipeline movement; Operational efficiency; Sales coordination; Reporting visibility; Deal progression; CRM accuracy; Pipeline cleanliness; On-time scheduling; On-time coordination; Proposal accuracy; Sales documentation accuracy; Reporting consistency; Reporting reliability; Operational follow-through; Positive feedback
Industry & Context.
What They're Looking For.
Must Have
1-2 years sales support experience, 1-2 years administrative coordination experience, 1-2 years operations support experience, 1-2 years sales operations experience, Hands-on CRM platform experience, Scheduling and calendar management skills, Proficiency with Google Workspace, Proficiency with Microsoft Office, Written English communication skills, Highly organized with attention to detail
Nice to Have
Experience preparing proposals, Experience preparing presentations, Experience preparing sales decks, Exposure to SDR workflows, Exposure to BDR workflows, Exposure to pipeline management, B2B SaaS experience, Recruiting experience, Agency experience, Professional services experience, Basic Excel skills, Basic reporting skills
What You'll Do.
Maintain accurate CRM records
Update pipeline stages
Update activity notes
Remove duplicate records
Ensure reporting accuracy
Ensure pipeline visibility
Support clean sales workflows
Schedule client meetings
Ensure meeting logistics
Organize internal coordination
Organize follow-up activities
Prepare presentations
Prepare sales documents
Support RFP responses
Support RFI responses
Maintain organized documentation
Maintain version control
Generate weekly reports
Generate monthly dashboards
Generate sales tracking updates
Track pipeline activity
Track conversion metrics
Ensure leadership visibility
Draft follow-up emails
Draft meeting summaries
Draft reminder communication
Draft next-step updates
Support inbound lead routing
Support inbound lead coordination
Maintain responsive communication
Collaborate with marketing
Collaborate with finance
Collaborate with operations
Collaborate with sales leadership
Track internal handoffs
Help prevent communication gaps
Ensure deals move smoothly
Ensure workflows move smoothly
How You'll Work.
Team & Collaboration
Cross-functional teams; Sales leadership collaboration; Marketing collaboration; Finance collaboration; Operations collaboration
Communication Scope
Written English; Professional communication; Follow-up communication; Meeting summaries; Reminder communication
Full Job Description
### **💼 Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote** **Full-Time | Remote | U.S. Business Hours** ### **🚀 About the Role** We’re hiring a highly organized and execution-focused **Sales Assistant** to support a fast-moving sales team by managing: * CRM updates * scheduling and calendar coordination * follow-ups * proposal preparation * reporting * sales operations workflows This is not a direct sales role. Instead, your work directly supports: ✅ pipeline movement ✅ operational efficiency ✅ sales coordination ✅ reporting visibility ✅ deal progression You’ll play a critical role in helping the sales team stay organized, responsive, and operationally efficient. If you enjoy: 👉 organization 👉 coordination 👉 CRM management 👉 sales operations 👉 supporting high-performing teams this role is a strong fit. ### **🔥 What You’ll Own** ### **CRM Management & Sales Operations** * Maintain accurate CRM records within: * Salesforce * HubSpot * Zoho CRM * Pipedrive * Update: * leads * contacts * opportunities * pipeline stages * activity notes * Remove duplicate records and maintain CRM hygiene * Ensure reporting accuracy and pipeline visibility * Support clean and organized sales workflows ### **Scheduling & Sales Coordination** * Schedule: * sales calls * demos * follow-ups * client meetings * Coordinate calendars across multiple time zones using: * Google Calendar * Outlook * Calendly * Ensure meeting logistics are handled accurately * Prepare sales reps with: * schedules * reminders * supporting materials * Organize internal coordination and follow-up activities ### **Proposal & Document Support** * Prepare, format, and proofread: * proposals * quotes * presentations * sales documents * Support RFP and RFI responses using templates and existing resources * Create polished sales assets using: * Google Slides * PowerPoint * Canva * Maintain organized documentation and version control ### **Reporting & Pipeline Tracking** * Generate: * weekly repor
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