Pavago
Staffing and Recruiting
SalesAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Sales Assistant at Pavago. Skills: CRM Management, Scheduling, Sales Coordination, Reporting. Maintain clean CRM data. Update leads, contacts, opportunities daily”
What You'll Achieve.
CRM always clean, structured, reliable; Meetings scheduled without friction; Sales reps fully prepared; Reports accurate and delivered on time; No delays in proposals; No delays in follow-ups; No delays in communication
Industry & Context.
What They're Looking For.
Must Have
1–2 years sales support experience, 1–2 years administrative experience, 1–2 years operations coordination experience, Hands-on CRM experience, Scheduling and calendar management, Proficiency in Google Workspace, Proficiency in Microsoft Office, Clear professional written English
Nice to Have
Experience creating proposals, Experience creating sales decks, Exposure to SDR/DR workflows, B2B SaaS experience, Marketing agencies experience, Professional services experience, Basic reporting skills
What You'll Do.
Maintain clean CRM data
Maintain data hygiene
Ensure pipeline visibility accuracy
Ensure sales reps are prepared
Coordinate internal prep sessions
Draft sales proposals
Format sales proposals
Proofread sales proposals
Proofread presentations
Support RFP/RFI responses
Create polished materials
Generate weekly/monthly reports
Maintain dashboards for leadership
Ensure reporting accuracy
Draft follow-up emails
Support inbound lead routing
Provide initial lead responses
Work with Marketing on lead flow
Work with Marketing on campaigns
Work with Finance on contracts
Work with Finance on approvals
Work with Operations on order processing
How You'll Work.
Team & Collaboration
Sales team schedules; Cross-team coordination; Work with Marketing; Work with Finance; Work with Operations
Communication Scope
Written communication; Professional written English
Full Job Description
### **Sales Assistant (Remote) – CRM, Scheduling & Sales Operations Support** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours (Aligned with Sales Team Schedules) ### **About the Role** We’re hiring a **Sales Assistant** to support a fast-moving sales team by keeping everything organized, accurate, and moving forward. This is an **execution-heavy, detail-driven role** — you’re not selling, but you’re critical to making sales happen. You’ll manage CRM data, coordinate meetings, prepare proposals, and ensure sales reps have everything they need to close deals. If you’re organized, proactive, and thrive behind the scenes — this role is for you. ### **What You’ll Own** ### **CRM Management (Core Focus)** * Maintain clean, accurate CRM data across: * Salesforce * HubSpot * Zoho CRM * Pipedrive * Update leads, contacts, and opportunities daily * Remove duplicates, fix missing fields, and maintain data hygiene * Ensure pipeline visibility is always accurate ### **Scheduling & Sales Coordination** * Schedule calls, demos, and follow-ups across time zones * Use tools like: * Google Calendar * Outlook * Calendly * Ensure sales reps are fully prepared before every meeting * Coordinate internal prep sessions and follow-ups ### **Proposal & Document Support** * Draft, format, and proofread: * Sales proposals * Quotes * Presentations * Support RFP/RFI responses using templates * Create polished materials using: * Google Slides * Microsoft PowerPoint * Canva ### **Reporting & Sales Metrics** * Generate weekly/monthly reports: * Pipeline activity * Conversion rates * Sales KPIs * Maintain dashboards for leadership visibility * Ensure reporting is accurate and on time ### **Communication & Follow-Ups** * Draft follow-up emails after meetings * Send reminders, thank-you notes, and next steps * Support inbound lead routing and initial responses ### **Cross-Team Coordination** * Work with: * Marketing (lead flow & campaigns) * Finance (contracts & approvals)
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