Pavago
Staffing and Recruiting
SalesAssistant
Neural analysis suggests this role is
optimal for Entry candidates.
“Sales Assistant at Pavago. Skills: CRM Management, Scheduling, Sales Operations Support, Reporting. Maintain accurate CRM records. Update leads, contacts, opportunities, pipeline stages, activity notes”
What You'll Achieve.
CRM accuracy and pipeline cleanliness; On-time scheduling and coordination; Accurate sales proposals and documentation; Reporting accuracy and consistency; Responsiveness and operational reliability; Positive feedback from sales leadership and team members
Industry & Context.
What They're Looking For.
Must Have
1–2 years of experience in sales support, 1–2 years of experience in administrative support, 1–2 years of experience in operations coordination, 1–2 years of experience in sales operations, Hands-on experience with at least one CRM platform, scheduling and calendar management skills, Proficiency with Google Workspace, Proficiency with Microsoft Office, written English communication skills, Highly organized with attention to detail
Nice to Have
Experience preparing proposals, Experience preparing presentations, Experience preparing sales decks, Exposure to SDR workflows, Exposure to BDR teams, Exposure to sales pipeline management, Experience in B2B SaaS, Experience in recruiting, Experience in marketing agencies, Experience in professional services, Basic reporting and Excel skills, pivot tables, dashboards, tracking reports
What You'll Do.
Maintain accurate CRM records
Remove duplicates and maintain CRM hygiene
Ensure pipeline visibility and reporting accuracy
Support overall sales operations and workflow organization
Coordinate across multiple time zones
Manage scheduling logistics and confirmations
Ensure sales reps are prepared with meeting context and materials
Organize follow-ups and internal coordination activities
and proofread proposals
client-facing documents
Support RFP and RFI responses using templates and existing materials
Create polished sales assets
Maintain organized document structures and version control
Generate weekly sales reports
Track pipeline activity
sales performance indicators
Ensure leadership has clear visibility into sales operations and reporting
Draft professional follow-up emails
reminder communication
Support inbound lead coordination and routing
Maintain responsive and organized communication across teams and prospects
Collaborate with sales
Track internal handoffs and task ownership
Help prevent operational delays and communication gaps
Ensure workflows continue moving smoothly across departments
How You'll Work.
Team & Collaboration
Collaborate with sales teams; Collaborate with marketing teams; Collaborate with operations teams; Collaborate with finance teams; Collaborate with leadership teams; Coordinate across multiple time zones; Track internal handoffs and task ownership; Prevent operational delays and communication gaps; Ensure workflows continue moving smoothly across departments
Communication Scope
written English communication skills; professional communication
Full Job Description
### **💼 Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote** **Full-Time | Remote | U.S. Business Hours** ### **🚀 About the Role** We’re hiring a highly organized and execution-focused **Sales Assistant** to support a fast-moving sales team by managing: * CRM updates * scheduling and calendar coordination * follow-ups * proposal preparation * reporting * day-to-day sales operations This is not a direct selling role. Instead, you’ll play a critical role in helping the sales team: ✅ stay organized ✅ move deals forward ✅ maintain clean pipeline data ✅ coordinate communication efficiently ✅ improve operational execution If you enjoy: 👉 organization 👉 sales operations 👉 coordination 👉 CRM management 👉 supporting high-performing teams this role is a strong fit. ### **🔥 What You’ll Own** ### **CRM Management & Sales Operations** * Maintain accurate CRM records within: * Salesforce * HubSpot * Zoho CRM * Pipedrive * Update: * leads * contacts * opportunities * pipeline stages * activity notes * Remove duplicates and maintain CRM hygiene * Ensure pipeline visibility and reporting accuracy * Support overall sales operations and workflow organization ### **Scheduling & Sales Coordination** * Schedule: * sales calls * demos * follow-ups * internal meetings * Coordinate across multiple time zones using: * Google Calendar * Outlook * Calendly * Manage scheduling logistics and confirmations * Ensure sales reps are prepared with: * meeting context * materials * agendas * Organize follow-ups and internal coordination activities ### **Proposal & Document Support** * Prepare, format, and proofread: * proposals * quotes * sales presentations * client-facing documents * Support RFP and RFI responses using templates and existing materials * Create polished sales assets using: * Google Slides * PowerPoint * Canva * Maintain organized document structures and version control ### **Reporting & Pipeline Tracking** * Generate: * weekly sales reports * pipeline dashbo
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