Pavago
Staffing and Recruiting
SalesAssistant
Neural analysis suggests this role is
optimal for Entry candidates.
“Sales Assistant at Pavago. Skills: CRM Management, Scheduling & Sales Coordination, Proposal & Document Support, Reporting & Sales Metrics. Maintain clean, accurate CRM data. Update leads, contacts, and opportunities daily”
What You'll Achieve.
CRM is always clean, structured, and reliable; Meetings are scheduled without friction or conflicts; Sales reps are fully prepared before every call; Reports are accurate and delivered on time; No delays in proposals, follow-ups, or communication; CRM accuracy (no duplicates, complete records); On-time scheduling and meeting coordination; Error-free proposals and documents; Reporting accuracy and consistency; Feedback from sales team on support quality
Industry & Context.
What They're Looking For.
Must Have
1–2 years in sales support, administrative roles, or operations/coordination roles, Hands-on experience with at least one CRM, Scheduling and calendar management, Proficiency in Google Workspace or Microsoft Office, Clear, professional written English
Nice to Have
Experience creating proposals or sales decks, Exposure to SDRDR workflows, Experience in B2B SaaS, Marketing agencies, or Professional services, Basic reporting skills (Excel, dashboards, pivot tables)
What You'll Do.
and opportunities daily
and maintain data hygiene
Ensure pipeline visibility is always accurate
and follow-ups across time zones
Ensure sales reps are fully prepared before every meeting
Coordinate internal prep sessions and follow-ups
and proofread sales proposals
Support RFP/RFI responses using templates
Create polished materials
Generate weekly/monthly reports on pipeline activity
Maintain dashboards for leadership visibility
Ensure reporting is accurate and on time
Draft follow-up emails after meetings
Support inbound lead routing and initial responses
How You'll Work.
Team & Collaboration
Work with Marketing (lead flow & campaigns); Work with Finance (contracts & approvals); Work with Operations (order processing); Track handoffs to ensure nothing falls through the cracks; Coordinate across teams to keep deals moving
Communication Scope
Written communicator; Clear, professional written English
Full Job Description
### **Sales Assistant (Remote) – CRM, Scheduling & Sales Operations Support** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours (Aligned with Sales Team Schedules) ### **About the Role** We’re hiring a **Sales Assistant** to support a fast-moving sales team by keeping everything organized, accurate, and moving forward. This is an **execution-heavy, detail-driven role** — you’re not selling, but you’re critical to making sales happen. You’ll manage CRM data, coordinate meetings, prepare proposals, and ensure sales reps have everything they need to close deals. If you’re organized, proactive, and thrive behind the scenes — this role is for you. ### **What You’ll Own** ### **CRM Management (Core Focus)** * Maintain clean, accurate CRM data across: * Salesforce * HubSpot * Zoho CRM * Pipedrive * Update leads, contacts, and opportunities daily * Remove duplicates, fix missing fields, and maintain data hygiene * Ensure pipeline visibility is always accurate ### **Scheduling & Sales Coordination** * Schedule calls, demos, and follow-ups across time zones * Use tools like: * Google Calendar * Outlook * Calendly * Ensure sales reps are fully prepared before every meeting * Coordinate internal prep sessions and follow-ups ### **Proposal & Document Support** * Draft, format, and proofread: * Sales proposals * Quotes * Presentations * Support RFP/RFI responses using templates * Create polished materials using: * Google Slides * Microsoft PowerPoint * Canva ### **Reporting & Sales Metrics** * Generate weekly/monthly reports: * Pipeline activity * Conversion rates * Sales KPIs * Maintain dashboards for leadership visibility * Ensure reporting is accurate and on time ### **Communication & Follow-Ups** * Draft follow-up emails after meetings * Send reminders, thank-you notes, and next steps * Support inbound lead routing and initial responses ### **Cross-Team Coordination** * Work with: * Marketing (lead flow & campaigns) * Finance (contracts & approvals)
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