DEPT®
ResourceCoordinator
Neural analysis suggests this role is
optimal for Entry candidates.
“Resource Coordinator at DEPT®. Skills: resource coordination, resource planning, operational coordination, project staffing, resource allocation, workload balancing, availability management, business priorities balancing, cross-functional coordination, vendor/stakeholder management, operational metrics, continuous improvement. support project staffing. resource planning”
Industry & Context.
Problem solver with coordination skills; identify resource conflicts and propose solutions
What They're Looking For.
Must Have
2–3 years of experience in resource coordination, operations, project support, or workforce planning, organizational and communication skills, Experience working with project planning or resource management tools, Comfortable managing multiple priorities in a fast-paced environment, Excel or reporting skills, Professional proficiency in English
Nice to Have
Experience in consulting, IT, engineering, or professional services, Familiarity with ERP, PSA, or project management systems, Understanding of capacity planning and utilization metrics, Creative or marketing production workflows, Tools such as Asana, Jira, Float, or Teamwork, Utilization and capacity reporting, Freelance/vendor coordination, Danish language skills
What You'll Do.
support project staffing
operational coordination across teams
ensure the right people are assigned to the right projects
and business priorities
maintain efficient resource allocation
support smooth project delivery
coordinate and maintain resource allocation across projects and teams
monitor team capacity
support project staffing and scheduling activities
collaborate with project managers to forecast resource needs
and workload planning
maintain resource planning tools and reporting dashboards
assist with onboarding and assignment coordination for new team members
identify resource conflicts and propose solutions
prepare weekly and monthly utilization reports
support operational improvements and planning processes
How You'll Work.
Team & Collaboration
work closely with project managers, leads and operations; collaborate with project managers to forecast resource needs; collaborative and service-minded; comfortable communicating with both technical and business stakeholders; collaborate
Communication Scope
organizational and communication skills; Professional proficiency in English; comfortable communicating with both technical and business stakeholders
Process & Methodology
project planning, resource management, project staffing, scheduling activities, resource needs forecasting, workload planning, project management systems
Full Job Description
Resource Coordinator Aarhus, hybrid We are a Digital Creative Agency located in Copenhagen (DK) and Aarhus (DK) on a mission to turn the worst day of the week into the best one. We work in the area where technology, product development and design meet, to create inspiring digital products and experiences that tickle the brain, please the eye, move people’s mind and touch their hearts. We never compromise! We always challenge the ordinary. Hello Monday/DEPT is a part of DEPT® Agency, a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 3,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce, CRM, and Technology & Data. We’re 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021. JOB PURPOSE We are looking for a structured and proactive Resource Coordinator to support project staffing, resource planning, and operational coordination across teams. The role is responsible for ensuring the right people are assigned to the right projects while balancing workload, availability, and business priorities. You will work closely with project managers, leads and operations to maintain efficient resource allocation and support smooth project delivery. WHAT YOU'LL DO Coordinate and maintain resource allocation across projects and teams Monitor team capacity, utilization, and availability Support project staffing and scheduling activities Collaborate with project managers to forecast resource needs Track vacation, leave, and workload planning Maintain resource planning tools and reporting dashboards Assist with onboarding and assignment coordination for new team members Identify resource conflicts and propose solutions Prepare weekly and monthly utilization reports Support operational improvements and planning processes WHAT
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