Resource&AwardsCoordinator

Who We Are VML, part of WPP, is a leading creative company that combines brand experience, customer experience, and commerce, creating connected brands to drive growth. VML is celebrated for its innovative and human first, award-winning work for blue chip client partners including AstraZeneca, Colgate-Palmolive, Dell, Ford, Microsoft, Nestlé, The Coca-Cola Company, and Wendy' s. The agency is recognized by the Forrester Wave™ Reports, as a Leader among Marketing Creative and Content Service Providers, Commerce Services, Global Digital Experience Services, Global Marketing Services and, most recently, Marketing Measurement track jury requests, clarifications and status updates through to results. Maintain a living archive of case studies, credits, assets and awards history — a resource the whole agency can draw from. Stay current on award deadlines, category changes and emerging shows to keep the Resource responsible for all freelance requests, setting up and tracking vendor set up, managing the department vacation calendar. Monitor project timelines and dependencies; proactively communicate capacity constraints and timeline risks to the right stakeholders. Work closely with Creative Leads, Producers, Account teams and People Ops to assign work, balance workloads and prevent over- or under-allocation before it becomes a problem. Who You Are 1+ years of agency experience in resource coordination, production management, project management or awards coordination — or a smart combination of the above. Exceptionally organized with a sharp eye for detail — specs, deadlines and formatting errors don't slip past you. Confident and diplomatic working alongside senior creative leaders, directors and multiple stakeholders simultaneously. Comfortable in spreadsheets, resource tools and presentation software; at ease managing competing priorities in a deadline-driven environment. Collaborative, proactive and warm — someone who earns trust quickly and makes the teams around them b