Brandtech+
ResourceAssistant(Workflowmanagement)
Neural analysis suggests this role is
optimal for Mid candidates.
“Resource Assistant (Workflow management) at Brandtech+. Skills: resource planning, people coordination, stakeholder management, data management. Handle resource bookings and scheduling. Communicate with Project Managers”
What You'll Achieve.
Accuracy of resource planning and bookings; Timeliness of onboarding/offboarding processes; Quality of communication with project teams; Stakeholder satisfaction with resource coordination; Training completion tracking accuracy; Data quality and reporting accuracy; Efficiency of resource processes; Team collaboration and problem resolution
Industry & Context.
Collaborative problem-solver who brings teams together; Solve challenges in a collaborative, positive manner; Bring teams together to resolve resource issues
What They're Looking For.
Must Have
4+ years experience in creative/production agency environment, Background in project delivery and resource management, people coordination and communication skills, Open, transparent communicator with positive attitude, Collaborative problem-solver who brings teams together, Excellent organisational skills and attention to detail, Advanced proficiency in Microsoft Office suite (Excel, PowerPoint, Word), data entry and reporting capabilities, Ability to read and understand timing plans and dependencies, Ability to work independently and prioritise effectively, judgement on when to escalate decisions, Proactive and solution-orientated approach, Professional demeanour with stakeholder management skills
Nice to Have
Experience with OMG system highly advantageous, Capability to use AI tools for role-specific tasks (advantageous)
What You'll Do.
Handle resource bookings and scheduling
Communicate with Project Managers
Update and maintain resource planner accuracy
Coordinate resource allocation and availability
Track utilisation and capacity
Flag resource conflicts and constraints
Support resource forecasting activities
Support onboarding administration
Coordinate Oliver and Unilever account access
Assist with building and system access
Support offboarding administration
Maintain onboarding/offboarding documentation
Track completion of onboarding activities
Ensure smooth and timely processing
Coordinate kit requests and deployment
Track kit allocation and inventory
Support kit retrieval from leavers
Maintain asset records and documentation
Liaise with IT and procurement
Track training completion
Coordinate training scheduling and logistics
Maintain training records and documentation
Flag training gaps to Resource Lead
Support access to training platforms
Provide administrative support on freelance
Maintain supplier contact information
Support supplier onboarding processes
Track freelance bookings and assignments
Communicate openly and transparently
Build collaborative relationships
Coordinate across UK and EMEA
Solve challenges collaboratively
Bring teams together to resolve issues
Maintain accurate resource data
Generate resource reports and dashboards
Ensure data quality and integrity
Track resource metrics and KPIs
Identify and flag data discrepancies
How You'll Work.
Team & Collaboration
Communicate with Project Managers regarding project resource requirements; Support resource forecasting activities; Liaise with IT and procurement as needed; Communicate openly and transparently with project teams across EMEA; Build collaborative relationships with delivery teams; Coordinate across UK and EMEA markets; Solve challenges in a collaborative, positive manner; Bring teams together to resolve resource issues
Communication Scope
people coordination and communication skills; Open, transparent communicator with positive attitude; Communicate openly and transparently with project teams across EMEA; Quality of communication with project teams
Process & Methodology
project delivery, resource management, resource planning, scheduling, resource allocation, resource availability, resource utilisation, resource capacity, resource conflicts, resource constraints, resource forecasting
Full Job Description
Brandtech+ (formerly known as OLIVER+) is a global team of creative thinkers, tech-savvy trendsetters, and production pros specialising in film, CGI, automation, AI, motion design, and digital/print content. We partner with over 300 clients in 40+ countries and counting. Our focus is to connect clients with high-quality solutions, talent and ambitious opportunities worldwide. As a part of The Brandtech Group, we're at the forefront of leveraging cutting-edge AI technology to revolutionise how we create and deliver work. Our AI solutions enhance efficiency, spark creativity, and drive insightful decision-making, empowering our teams to produce innovative and impactful results. Role: Resource Assistant Location: India (Remote working until further notice) A Little Bit About the Role: The Resource Assistant provides essential support for resource planning, people operations, and talent coordination across EMEA markets with a UK focus. This role requires strong people coordination skills, excellent communication, a collaborative approach, and the ability to work independently whilst knowing when to escalate decisions appropriately. What You'll be Doing: Resource Planning & Coordination: Handle resource bookings and scheduling across EMEA Communicate with Project Managers regarding project resource requirements Update and maintain resource planner accuracy Coordinate resource allocation and availability Track utilisation and capacity Flag resource conflicts and constraints Support resource forecasting activities Onboarding & Offboarding Administration: Support onboarding administration for new starters across EMEA Coordinate Oliver and Unilever account access requests Assist with building and system access requests Support offboarding administration for leavers Maintain onboarding/offboarding documentation and checklists Track completion of onboarding activities Ensure smooth and timely processing Kit & Content Creator Coordination: Coordinate kit requ
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