Buckner International
Children and Family Services
RegionalOfficeManager
Neural analysis suggests this role is
optimal for Manager candidates.
“Regional Office Manager at Buckner International. Skills: Office management, Administrative support, Staff supervision. Provide administrative support to Executive Director. Serve as initial point of contact for logistics”
Industry & Context.
Data analysis; Research
Some nights and weekends, Promptly responding to calls, Promptly responding to text messages, Promptly responding to emails, Physical lifting up to 50 pounds
What They're Looking For.
Must Have
High School Diploma or G.E.D., Minimum 5 years prior related experience, Ability to read, write, speak, and understand English, General accounting skills, Ability to support in planning, administering, and reporting budgets, Ability to travel to various geographic locations, Ability to obtain and maintain necessary documentation to travel, Ability to work before and after normal business hours, Ability to drive assigned vehicle(s) or personal vehicle, Must provide proof of liability insurance, Must be eligible to be insured under Buckner’s insurance policy, Must be age 21 or older to drive, Ability to use up to 50 pounds of force occasionally, Ability to walk, stand, and sit for prolonged periods
Nice to Have
Bachelor's Degree in a related field, Spanish language proficiency, Certification in project management, Sensibility and adaptability to cultures
What You'll Do.
Provide administrative support to Executive Director
Serve as initial point of contact for logistics
Provide logistical support for Executive Director
Guide managers and directors in administrative responsibilities
Serve as a resource to all regional staff
Supervise and oversee tasks for administrative professionals
Supervise and oversee tasks for maintenance personnel
Maintain filing systems
Research and analyze data
Produce monthly reports
Assist in budget preparation
Assist in ongoing monitoring of budgetary
Transcribe meeting minutes
Answer Executive Director’s phone
Initiate follow-up as appropriate
Analyze administrative and maintenance needs
Develop processes for efficient operations
Implement processes for efficient operations
Demonstrate operational competence
Manage tasks independently
Supervise and direct operations of region’s administration needs
Oversee clerical duties
Oversee bookkeeping duties
Oversee facilities duties
Provide direct supervision to regional administrative staff
Provide direct supervision to maintenance support staff
Oversee ongoing physical condition of campuses
Manage approved capital plans
Manage vendor engagement
Manage work order flow
Ensure compliance for safety meetings
Provide support for safety meetings
Provide input for facilities safety checklist data
Lead implementation of audits
Lead implementation of compliance related to administrative tasks
Lead Quality Assurance for assigned region
Conduct Quality Assurance Audits
Prepare Quality Assurance reports
Prepare utilization reports
Provide support for local administrative common tasks
Provide support for billing within assigned region
How You'll Work.
Team & Collaboration
Collaboration with staff; Collaboration with clients; Collaboration with volunteers; Collaboration with community partners; Collaboration with Administrative Support Manager; Collaboration with administration professionals
Communication Scope
Communication with clients; Communication with volunteers; Communication with community partners; Communication with staff; Presentation skills
Process & Methodology
Project management, Process design, Procedures development, Continuous improvement
Full Job Description
Buckner Children and Family Services Community: Administration Location: 3402 Daniel McCall Drive, Suite 21 Lufkin, TX 75904 Job Schedule: Full-Time/Onsite We are seeking a Regional Office Manager to join our team. The Regional Office Manager serves in a strategic function at Buckner Children and Family Services to support the Executive Director in the day-to-day administrative and facilities related activities of the region. Provide administrative support to the Executive Director and other designated staff. Serve as initial point of contact for all logistics/support and provide logistical support for the Executive Director and other designated staff. Guide managers and directors in administrative responsibilities and serve as a resource toall regional staff. Directly supervise and oversee the tasks for assigned administrative professionals and maintenance personnel. Join our team and shine hope in the lives of others! What you'll do: Provide administrative support to the Executive Director: maintain filing system; research and analyze data to produce monthly reports; assist in budget preparation and ongoing monitoring of budgetary performance; transcribe meeting notes; and answer the Executive Director’s phone in his/her absence and initiate follow-up as appropriate. Analyze the administrative and maintenance needs of all the regional offices; develop and implement processes for efficient operation; responsible for continued alignment with budget goals; demonstrate operational competence and ability to work independently. Independently manage tasks and projects; research, analyze data, produce monthly reports and assist with budget preparation and reporting as assigned and required. Supervise and direct the operations of the region’s administration needs as they pertain to clerical, bookkeeping, and facilities duties. Provide direct supervision to designated regional administrative and maintenance support staff. Oversee the ongoing physical condition of the campus
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