Foxit
SaaS
RecruitingSpecialist
Neural analysis suggests this role is
optimal for Entry candidates.
“Recruiting Specialist at Foxit. Skills: Recruiting Coordination, Candidate Experience, ATS Administration. Coordinate interviews across candidates, hiring managers, and interview panels. Serve as a professional point of contact for candidates”
What You'll Achieve.
Candidates receive timely, clear, and professional communication; Interview scheduling, candidate movement, and ATS updates are accurate and reliable; Recruiters and hiring managers have better visibility into open roles, pipelines, and next steps; Recruiting processes are more organized, consistent, and easier to manage; The Recruiting Specialist becomes a trusted support partner
Industry & Context.
Help identify process gaps, bottlenecks, or missing information
What They're Looking For.
Must Have
1–3+ years of experience in recruiting coordination, recruiting operations, talent acquisition, HR, or a related administrative support role, Experience using an ATS, HRIS, CRM, or similar recruiting/HR, organizational skills with the ability to manage multiple roles, schedules, candidates, and deadlines at once, Excellent written and verbal communication skills, High attention to detail and comfort maintaining accurate records and process documentation, Ability to work with a sense of urgency while maintaining professionalism and accuracy, follow-through, ownership, and ability to keep tasks moving without constant direction, Comfortable partnering with stakeholders across different functions, time zones, and regions, Proficiency with Microsoft Office, Outlook, Teams, Excel, and related productivity tools
Nice to Have
Experience supporting recruiting in a software, SaaS, technology, or global business environment, Exposure to LinkedIn Recruiter, job boards, sourcing tools, or candidate research, Experience coordinating interviews across multiple time zones, Familiarity with structured interviewing, scorecards, or competency-based hiring processes, Interest in growing within Talent Acquisition, recruiting operations, or People & Culture
What You'll Do.
Coordinate interviews across candidates
Serve as a professional point of contact for candidates
Support recruiter and hiring manager communication
Assist with candidate updates and role status communications
Maintain accurate candidate records in ATS
Support job posting administration
Ensure interview guides and process documentation are attached
Help maintain consistency across recruiting workflows
Assist with sourcing activities for active and future roles
Build and organize candidate pipelines
Conduct initial candidate research and market mapping
Support outreach preparation and candidate tracking
Prepare recruiting reports and pipeline updates
Track interview activity and candidate movement
Help identify process gaps or bottlenecks
Support Talent Acquisition projects
Partner with People & Culture and hiring managers
Help ensure role requirements and interview plans are aligned
Support reference check and/or background check coordination
Maintain confidentiality and professionalism
How You'll Work.
Team & Collaboration
Partner closely with recruiters, hiring managers, People & Culture, and candidates; Partner with People & Culture, hiring managers, and regional stakeholders
Communication Scope
Excellent written and verbal communication skills; Clear communication; Timely and brand-conscious manner
Full Job Description
## Description Recruiting Specialist About Us Foxit is transforming the way the world works with documents through fast, affordable, and secure PDF solutions. Our products are used by millions of people and organizations worldwide, helping teams create, edit, eSign, manage, and automate document workflows with greater speed and flexibility. With global operations across North America, Europe, Asia, and Australia, Foxit continues to grow as a leading alternative in the PDF and document productivity space. We are looking for people who are motivated by impact, ownership, and helping build teams that support Foxit’s continued growth. For more information, visit www.foxit.com. Position Overview The Recruiting Specialist will support Foxit’s Talent Acquisition function by helping manage recruiting activity across open roles, candidate communication, interview coordination, sourcing support, reporting, and process administration. This role is ideal for someone who is highly organized, detail-oriented, proactive, and comfortable supporting a high-volume, global recruiting environment. The Recruiting Specialist will partner closely with recruiters, hiring managers, People & Culture, and candidates to help create a smooth, professional, and consistent hiring experience. This role will play an important part in keeping recruiting activity moving, improving process visibility, and ensuring candidates and internal stakeholders receive timely support throughout the hiring process. Key Responsibilities Recruiting Coordination & Candidate Experience Coordinate interviews across candidates, hiring managers, and interview panels, including scheduling, calendar management, confirmations, and follow-ups. Serve as a professional point of contact for candidates throughout the recruiting process, ensuring clear communication and a positive experience. Support recruiter and hiring manager communication by helping keep interview stages, feedback, and next steps organized and moving forward
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