Arta Finance
Financial Services
RecruitingOperationsCoordinator(Contractor)
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Recruiting Operations Coordinator (Contractor) at Arta Finance. Skills: Recruiting coordination, Interview scheduling, Candidate management. Serve as primary point of contact. Facilitate communication regarding open roles”
Industry & Context.
Be present in office 4-5 days
What They're Looking For.
Must Have
3 years recruiting coordination experience, Applicant Tracking Systems proficiency, Scheduling tools proficiency, Support multiple concurrent hiring processes, Coordinate interviews multiple time zones, Manage competing priorities, Maintain high accuracy, Maintain high responsiveness, Stakeholder management skills, Customer-service mindset
Nice to Have
Technical recruiting teams experience, External recruiting agencies experience, Global hiring experience, Recruiting metrics familiarity, Reporting familiarity, Process optimization familiarity, Fintech experience, AI experience, SaaS experience, High-growth technology companies experience
What You'll Do.
Serve as primary point of contact
Facilitate communication regarding open roles
Ensure agency partners have timely updates
Track agency performance
Track candidate pipelines
Track recruiting activity
Maintain working relationships with partners
Coordinate phone screens
Coordinate virtual interviews
Coordinate onsite interviews
Coordinate executive interviews
Register candidates with reception
Escort candidates to meeting room
Resolve scheduling conflicts
Resolve last-minute changes
Maintain accurate candidate records
Maintain recruiting data
Track interview completion
Track feedback collection
Track hiring team responsiveness
Assist with candidate communications
Assist with offer logistics
Assist with candidate closing
Coordinate offer letters
Support ad hoc recruiting projects
Support hiring initiatives
How You'll Work.
Team & Collaboration
Hiring managers; Recruiting agencies; Interviewers; Candidates; Hiring teams; Office Manager
Communication Scope
Written communication; Verbal communication
Full Job Description
THE COMPANY Arta Finance is an AI-powered wealth platform on a mission to help people lead more successful financial lives. We combine intelligent technology, sophisticated investment capabilities, and exceptional user experiences to deliver wealth management solutions traditionally available only to the ultra-wealthy. We're building a team of ambitious, curious, and collaborative individuals who are excited to tackle challenging problems and create meaningful impact. THE ROLE We are looking for a highly organized and proactive Recruiting Operations Coordinator (Contractor) to support our growing hiring efforts across engineering, product, design, operations, and business functions. In this role, you will serve as a key operational partner to our hiring managers, recruiting agencies, interviewers, and candidates. You will help ensure a seamless recruiting process by coordinating interviews, managing candidate logistics, facilitating communication across stakeholders, and driving recruiting operations with accuracy and attention to detail. The ideal candidate thrives in fast-paced environments, enjoys managing multiple priorities simultaneously, and takes pride in creating exceptional candidate and stakeholder experiences. WHAT YOU WILL DO RECRUITING AGENCY & HIRING MANAGER COORDINATION - Serve as the primary point of contact between Arta hiring managers and external recruiting agencies - Facilitate communication regarding open roles, candidate submissions, interview feedback, and hiring decisions - Ensure agency partners have timely updates on candidate status and process changes - Track agency performance, candidate pipelines, and recruiting activity across active searches - Help maintain strong working relationships with recruiting partners while ensuring a high-quality candidate experience INTERVIEW SCHEDULING & CANDIDATE LOGISTICS - Coordinate phone screens, virtual and onsite interviews, and executive interviews across multiple time zones - Be present in the of
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