fal
generative media
RecruitingCoordinator/Operations
“Recruiting Coordinator/Operations at fal. Skills: Recruiting Coordination, Operations Management, Process Improvement, Candidate Experience Management, Scheduling. Maintain data integrity across our ATS (Ashby) and recruiting tools, auditing regularly to keep information accurate.. Track interview feedback completion and follow up to ensure SLA’s are met.”
What You'll Achieve.
help build a best-in-class recruiting engine as we scale; keep information accurate; ensure SLA’s are met; bring data-driven recommendations to the team; maintain a world-class candidate experience; keep hiring velocity high
Industry & Context.
Identify process gaps and propose improvements; Anticipate scheduling bottlenecks; flag conflicts early
Based in SF and available to work onsite 5 days a week.
What They're Looking For.
Must Have
2+ years of experience as a Recruiting Coordinator or in a similar role, track record of working independently, comfortable in fast-moving, ambiguous environments where priorities shift, interpersonal skills, exceptionally organized and detail-oriented, able to juggle multiple open roles without dropping the ball, do-what-it-takes mindset, proactive, dependable, ability to anticipate needs, take initiative, ensure nothing falls through the cracks without needing direction
Nice to Have
Prior experience in a SaaS or tech startup environment
What You'll Do.
Maintain data integrity across our ATS (Ashby) and recruiting tools
auditing regularly to keep information accurate.
Track interview feedback completion and follow up to ensure SLA’s are met.
Keep recruiting documentation and Slack channels up to date.
Track and analyze key recruiting metrics (time-to-fill
interview-to-offer ratio
source effectiveness) and bring data-driven recommendations to the team.
Identify process gaps and propose improvements.
Contribute to broader recruiting initiatives: employer branding
onboarding improvements
Own end-to-end interview scheduling across candidates
and interviewers — managing conflicts
and every touchpoint.
Manage high-volume interview coordination across multiple time zones
and stakeholders while maintaining a world-class candidate experience.
Coordinate all interview logistics
from travel and expenses to room setup and technical support.
Serve as the primary point of contact for candidates from initial screening through offer
communicating in a warm
Anticipate scheduling bottlenecks: monitor interviewer availability
and keep hiring velocity high.
Use Ashby's scheduling tools to automate where possible and reduce manual work.
How You'll Work.
Team & Collaboration
build trust quickly with hiring managers, candidates, and cross-functional partners; collaborate with hiring managers; collaborate with interviewers; collaborate with cross-functional partners
Communication Scope
warm, professional, and timely manner
Applying for this Recruiting Coordinator/Operations role?
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- Answer all knockout questions carefully — wrong answers auto-reject before a human sees you.
- Enable email notifications to track application status in real time.
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